HSP Power Systems Hiring! Full Time Human Resources Executive in Pulau Pinang - Ricebowl

Key Responsibilities

A. Payroll Administration

• Manage the monthly payroll process using the INFOTECH Payroll System, ensuring accurate and timely salary processing.
• Maintain and update employee payroll records, including new joiners, resignations, salary adjustments, allowances, overtime, claims, unpaid leave and other payroll-related transactions.
• Ensure accurate calculation and processing of statutory contributions and deductions, including EPF, SOCSO, EIS and PCB/MTD.
• Prepare and verify monthly payroll reports, bank payment listings, payslips and other payroll-related documentation.
• Liaise with Finance and relevant departments to ensure timely payroll verification, approval and payment.
• Handle employees' payroll-related enquiries and provide clarification on salary, deductions, statutory contributions and other payroll matters.
• Ensure proper payroll documentation, confidentiality and record-keeping.
• Assist in payroll reconciliation, audits, statutory submissions and any payroll system updates or improvements.
• Monitor changes in relevant statutory requirements and ensure payroll practices are updated accordingly.

B. Training & Development (T&D)

• Coordinate the Company's annual Training Needs Analysis (TNA) and identify employees' training and development requirements in consultation with department heads.
• Prepare and maintain the annual Training Plan and training calendar based on identified needs and business priorities.
• Coordinate internal and external training programmes, including training arrangements, registration, logistics, attendance and post-training evaluation.
• Liaise with training providers, consultants and relevant institutions to source suitable training programmes.
• Administer HRD Corp-related matters, including training grant applications, claims and supporting documentation, where applicable.
• Monitor training effectiveness through feedback, evaluation and follow-up assessments.
• Maintain accurate training records, employee training history, attendance and training expenditure.
• Monitor training budgets and utilisation, and prepare periodic training reports for Management.
• Support the development of employees' competencies, skills and career development initiatives.

C. Employee Communication & Engagement

• Assist and work closely with the assigned HR colleague in planning and coordinating employee communication and engagement activities.
• Support the preparation and dissemination of internal announcements, HR notices, circulars, employee updates and other HR-related communications.
• Assist in organising employee engagement activities, celebrations, welfare programmes and Company events.
• Gather employee feedback and assist in communicating employees' concerns, suggestions and general enquiries to the appropriate HR personnel.
• Support the coordination of employee briefings, policy awareness sessions and internal communication initiatives.
• Ensure employee communications are delivered accurately, consistently and in a timely manner.

D. General HR Support

• Maintain proper HR records, documentation and employee-related databases.
• Assist in the preparation of HR reports, statistics and management presentations.
• Support HR audits, policy implementation and process improvement initiatives.
• Provide assistance to other HR functions and undertake additional duties as assigned by the immediate superior.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
• Minimum 2–3 years of relevant HR working experience, preferably with hands-on payroll processing experience.
• Preferrable Mandarin speaker.
• Experience in using the InfoTech System will be an added advantage.
• Good knowledge of Malaysian payroll practices and statutory requirements, including EPF, SOCSO, EIS and PCB/MTD.
• Experience in coordinating training programmes and handling HRD Corp-related matters will be an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Good numerical skills, analytical ability and attention to detail.
• Good communication, coordination and interpersonal skills.
• Able to handle confidential information with a high level of integrity and discretion.
• Self-motivated, organised and able to manage multiple tasks within stipulated deadlines.