FARMASI MUAMMAR III Hiring! Full Time ADMIN CUM ACCOUNT ASSISTANT in Kelantan, Earn up to MYR 1,700 - Ricebowl

1. JOB PURPOSE

To manage the company's administrative operations and daily accounting activities, ensuring that all financial transactions, records, payments, and administrative documents are accurate, complete, properly maintained, and handled according to company procedures.

2. JOB RESPONSIBILITIES – ACCOUNTING

A. Daily Sales & Collections

• Prepare the Daily Sales Report.
• Verify daily sales from cash, credit/debit cards, QR payments, and other payment methods.
• Reconcile sales records with the POS system and actual cash collections.
• Ensure all collections are accurately recorded.
• Investigate and report any cash shortages, excess cash, or discrepancies to management.

B. Supplier Payments

• Process supplier payments according to approved payment terms.
• Verify supplier invoices, delivery orders, and supporting documents before making payments.
• Monitor supplier payment due dates.
• Maintain accurate records of supplier invoices and payments.
• Ensure all payments are properly documented and approved.

C. Accounts Receivable & Accounts Payable

• Monitor outstanding customer accounts and follow up on overdue payments.
• Prepare and update the outstanding debtors report.
• Monitor amounts payable to suppliers.
• Maintain accurate records of customer and supplier balances.
• Prepare regular reports on outstanding debts and payment status.

D. Payroll & Salary Administration

• Collect and verify staff attendance and overtime records.
• Calculate monthly salaries, overtime, unpaid leave, and other applicable deductions.
• Prepare monthly payroll for management review and approval.
• Maintain salary records and payroll documentation.
• Assist in processing statutory contributions and deductions, including EPF, SOCSO, EIS, and PCB, where applicable.

E. Financial Reporting

• Prepare monthly financial reports.
• Record and monitor sales, expenses, payments, and outstanding debts.
• Assist in preparing the Profit & Loss Statement.
• Monitor cash flow and business expenses.
• Reconcile bank transactions and payment records.
• Provide financial information and reports requested by management.

3. JOB RESPONSIBILITIES – ADMINISTRATION

A. Document Management

• Organise and maintain company documents and records.
• Manage physical and digital filing systems.
• Prepare official letters, memos, forms, and other administrative documents.
• Ensure documents are properly filed and easily accessible.
• Maintain the confidentiality and security of company records.

B. Licences & Permits

• Monitor the expiry dates of company licences, permits, and certificates.
• Arrange renewals before the expiry dates.
• Maintain updated copies of relevant licences and permits.
• Assist in preparing documents for government agencies and other relevant authorities.

C. Monthly Bills & Payments

• Manage monthly bills, including electricity, water, internet, telephone, rental, and other business expenses.
• Monitor payment due dates and arrange payments according to company procedures.
• Maintain payment receipts and proof of payment.
• Prepare a monthly schedule of recurring expenses and financial commitments.

D. General Office Administration

• Manage office supplies and stationery.
• Monitor stock levels of office supplies and arrange purchases when necessary.
• Handle incoming and outgoing correspondence.
• Assist in arranging meetings and preparing meeting documents.
• Perform general administrative duties as required by management.

4. ADDITIONAL RESPONSIBILITIES

• Assist management with administrative and financial matters.
• Prepare reports and documentation as requested.
• Assist in managing company e-Invoice documentation and related LHDN matters, where applicable.
• Ensure proper filing and regular backup of important records.
• Identify and report administrative or accounting issues promptly.
• Perform other relevant duties assigned by management.

Overall Responsibility: To ensure that the company's accounting and administrative operations run smoothly, accurately, efficiently, and in accordance with company policies and applicable requirements.

Pay: From RM1,700.00 per month

Benefits:

• Flexible schedule
• Maternity leave
• Meal provided
• Opportunities for promotion
• Professional development

Work Location: In person