IMAS International School Kuala Lumpur Hiring! Full Time Human Resource Executive in Federal Territory, Earn up to MYR 3,200 - Ricebowl

1. Job Purpose

To support and execute day-to-day Human Resources operations, ensuring the effective implementation of HR policies, procedures, and practices across the school. The HR Executive will handle a broad range of HR functions, including recruitment, employee relations,HR administration, employee engagement, and compliance with applicable employment legislation.

2. Key Responsibilities

A. Recruitment and Talent Acquisition

• Coordinate the end-to-end recruitment process, including job postings, candidate sourcing, CV screening, interview scheduling, and candidate communication.
• Liaise with hiring managers and department heads to understand staffing requirements and recruitment priorities.
• Prepare employment offers, appointment letters, and other recruitment-related documentation for approval.
• Coordinate pre-employment checks, onboarding arrangements, and new employee orientation.
• Maintain an updated recruitment tracker and provide regular recruitment progress reports.

B. HR Operations and Administration

• Maintain accurate and up-to-date employee records, personnel files, HR databases, and employee documentation.
• Prepare employment contracts, confirmation letters, transfer letters, promotion letters, variation letters, and other HR correspondence.
• Manage employee lifecycle processes, including onboarding, probation reviews, confirmation, internal transfers, and offboarding.
• Monitor employee attendance, leave records, punctuality, and other relevant HR data.
• Coordinate staff access, HR system registration, and employee documentation with relevant departments.
• Ensure proper filing, confidentiality, and accessibility of HR records.

C. Employee Relations

• Provide support and guidance to employees and managers on HR policies, procedures, and workplace matters.
• Assist in addressing employee grievances, disciplinary matters, misconduct cases, and workplace concerns in a fair and confidential manner.
• Maintain proper documentation of counselling sessions, disciplinary proceedings, performance discussions, and employee-related cases.
• Support the implementation of disciplinary procedures and ensure appropriate documentation and approvals are obtained.
• Assist in promoting positive employee relations and a professional working environment.

E. HR Policy, Compliance, and Reporting

• Support the implementation, review, and communication of HR policies, procedures, and employee guidelines.
• Ensure HR practices and documentation comply with applicable Malaysian employment laws, statutory requirements, and internal school policies.
• Monitor employment contract expiry dates, probation deadlines, work permit requirements, and other relevant HR timelines.
• Prepare HR reports and analytics covering headcount, recruitment, turnover, attendance, leave, payroll-related information, and other workforce metrics.
• Assist in preparing HR documentation for internal audits, external audits, and management reviews.
• Maintain confidentiality and ensure compliance with personal data protection requirements.

F. Training, Development, and Employee Engagement

• Coordinate staff training, professional development activities, and training records.
• Assist in identifying training needs and monitoring training participation.
• Support employee engagement initiatives, staff welfare activities, recognition programmes, and internal HR communications.
• Assist in organising staff briefings, orientation sessions, and school-wide employee activities.
• Gather employee feedback and support initiatives to improve employee experience and retention.

G. Foreign Employee and Work Permit Administration

• Assist in coordinating employment pass, work permit, visa, and dependent pass applications or renewals for eligible foreign employees.
• Liaise with relevant internal departments and external parties to collect and process required documentation.
• Monitor the validity of immigration documents and ensure timely submission of renewals.
• Maintain accurate records of foreign employee documentation and application status.

H. Other Duties

• Provide general HR support to the HR Manager and school management as required.
• Coordinate with Finance, Administration, IT, and other departments on HR-related operational matters.
• Participate in HR projects, process improvements, and system implementation initiatives.
• Perform other reasonable duties related to Human Resources as assigned by the reporting manager.

3. Qualifications and Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related field.
• Preferably 2–4 years of relevant HR experience, ideally in an HR generalist or HR operations role.
• Good working knowledge of Malaysian employment legislation and statutory requirements.
• Experience in recruitment, payroll coordination, HR administration, employee relations, and performance management.
• Familiarity with HR information systems, payroll systems, and Microsoft Office applications, particularly Excel.
• Strong organisational, administrative, analytical, and problem-solving skills.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to manage confidential information with professionalism, discretion, and integrity.
• Detail-oriented, proactive, dependable, and able to manage multiple priorities.
• Able to work independently while collaborating effectively with different departments and levels of management.
• Experience in the education sector or a school environment will be an added advantage.

Pay: RM2,900.00 - RM3,200.00 per month

Application Question(s):

• How long is your notice period?
• What is your expected salary?
• What is your marital status?
• Are you currently in Kuala Lumpur, Malaysia?

Work Location: In person