Growth Well Industry Hiring! Full Time Admin Executive in Johor, Earn up to MYR 3,200 - Ricebowl

Job Summary

We are looking for a responsible and organized Admin Executive to manage daily office administration, hostel arrangements, documentation, procurement coordination and general administrative matters. The ideal candidate should be able to work independently, coordinate with internal departments and external vendors, and ensure that administrative tasks are completed efficiently and on time.

Key Responsibilities

A. Office Administration

• Manage daily office administrative activities and general clerical duties.
• Coordinate office maintenance, repairs, cleaning services and facility-related matters.
• Monitor office supplies, stationery, pantry items and other administrative necessities.
• Maintain company assets, equipment and administrative records.
• Coordinate company events, employee welfare activities and other administrative arrangements when required.

B. Hostel Management

• Coordinate hostel room allocation, employee check-in and check-out arrangements.
• Maintain accurate hostel occupancy records and related documentation.
• Monitor hostel cleanliness, maintenance, utilities and general living conditions.
• Coordinate repairs, cleaning services and hostel supply purchases.
• Follow up on hostel-related issues and ensure timely resolution.

C. Documentation and Records Management

• Maintain and organize company documents, records and filing systems.
• Prepare administrative letters, forms, reports and other documentation as required.
• Ensure records are accurate, updated and properly maintained.
• Handle confidential documents responsibly and maintain proper document control.

D. Procurement and Vendor Coordination

• Obtain quotations and compare prices from suppliers.
• Prepare purchase requisitions and coordinate approval according to company procedures.
• Follow up on purchase orders, deliveries and outstanding items.
• Liaise with suppliers and service providers regarding quotations, delivery schedules and service issues.
• Maintain procurement records and assist in checking invoices against approved orders and delivery documents.

E. HR and Administrative Support

• Assist HR in maintaining employee records and preparing routine administrative documents.
• Support interview scheduling and candidate communication when required.
• Assist in collecting and organizing attendance, leave and other employee-related records.
• Perform other administrative and HR support duties as assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management or a related field.
• At least 2 years of relevant administrative experience.
• Proficient in Microsoft Excel, Word and other common office applications.
• Good organizational, communication and coordination skills.
• Able to work independently, prioritize tasks and follow up on outstanding matters.
• Detail-oriented, responsible and able to handle confidential information.
• Good command of English and Bahasa Malaysia. Mandarin is an added advantage.

Working Location: Johor Jaya, Johor Bahru.

Pay: RM2,200.00 - RM3,200.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Maternity leave
• Meal allowance
• Meal provided

Ability to commute/relocate:

• Johor Bahru: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative: 3 years (Required)

Language:

• Mandarin (Required)
• English (Preferred)

Location:

• Johor Bahru (Required)

Work Location: In person