Atomic Recruitment SEA Hiring! Full Time EA - Office Admin (6k, Tech, Central) in - Ricebowl

Atomic Recruitment – Executive Assistant & Office Administrator (6k, Tech, Central)

Location: Central Singapore

Salary: Up to SGD 6,000 x 12 Months + Bonus

Employment Type: Full-Time, Permanent

Reporting To: Senior Regional Leadership

Work Arrangement: Onsite, 5 Days per Week

Key Responsibilities

Executive Support (Primary Responsibility)

• Provide dedicated executive support to two senior executives, managing daily schedules and administrative requirements.
• Manage complex calendars across Asia, Europe and the US, resolving scheduling conflicts and prioritising appointments.
• Coordinate internal and external meetings, including invitations, meeting rooms, video conferencing and logistics.
• Arrange international business travel, including flights, accommodation, visas, ground transportation and itineraries.
• Liaise with clients, business partners and external stakeholders on meeting and travel arrangements.
• Prepare and process expense claims and reimbursements accurately and promptly.
• Assist with occasional personal errands and administrative requests.
• Handle confidential business information with professionalism and discretion.

Office Administration (Secondary Responsibility)

• Oversee daily office operations, including supplies, pantry management, courier services and vendor coordination.
• Coordinate employee onboarding logistics, including office access, workstations and equipment.
• Welcome visitors, candidates and external business partners.
• Organise internal meetings, team events and client dinners.
• Maintain office documentation, records and filing systems.
• Liaise with building management and external service providers to ensure smooth office operations.

Requirements

• 3–8 years of experience in executive assistance, personal assistance, team coordination or office administration.
• Proven experience supporting senior executives or leadership teams.
• Strong expertise in calendar management, international travel coordination and meeting arrangements.
• Fluent in English and Mandarin, both written and spoken, for communication with regional stakeholders.
• Excellent organisational, multitasking and time-management skills.
• Strong attention to detail, professionalism and confidentiality.
• Ability to thrive in a fast-paced, dynamic environment with competing priorities.
• Comfortable coordinating across international time zones, including occasional after-hours requirements.
• Proficient in Microsoft Office and/or Google Workspace.

Interested candidates, please apply.