SuperX AI Technology Limited | NASDAQ: SUPX Hiring! Full Time HR Payroll - Operations Specialist in - Ricebowl

Role Summary

We are looking for a hands-on HR Payroll & Operations professional to join our HR team in Singapore. This role will be responsible for Singapore payroll, HR operations, employee lifecycle administration, recruitment coordination, and general HR administration.

The ideal candidate is detail-oriented, proactive, and comfortable managing both operational and administrative tasks. You should be able to work independently, manage multiple priorities, and collaborate effectively with employees, hiring managers, and external vendors.

Hands-on Singapore payroll experience is mandatory for this role.

Key Responsibilities

Payroll Administration

• Manage and process monthly Singapore payroll accurately and on time.
• Ensure compliance with CPF, IRAS, Employment Act requirements, and other statutory obligations.
• Prepare payroll reports and maintain accurate payroll records.
• Liaise with payroll vendors and employees on payroll-related matters.
• Handle payroll queries and resolve discrepancies in a timely manner.

HR Operations & Employee Lifecycle

• Manage day-to-day HR operations and employee lifecycle processes from onboarding to offboarding.
• Prepare employment contracts, HR letters, and other employee-related documentation.
• Coordinate onboarding activities and conduct new hire induction on employees' first day.
• Monitor probation periods and manage confirmation, extension, and non-confirmation processes.
• Maintain accurate employee records, personnel files, HR databases, and HR documentation.
• Manage employee movements, including transfers, promotions, salary revisions, and organizational changes.
• Handle Employment Pass (EP), S Pass, and other work pass applications, renewals, and cancellations.
• Coordinate employee resignations, exit clearance, final documentation, and offboarding activities.
• Prepare HR reports and support other HR operational requirements as needed.

Recruitment Coordination

• Support recruitment activities, including interview scheduling and coordination with candidates, hiring managers, and interview panels.
• Coordinate interview logistics, calendars, and candidate communication.
• Prepare offer-related documentation and support pre-onboarding administration.
• Maintain accurate recruitment records and provide general administrative support throughout the hiring process.

HR Administration & Office Support

• Provide day-to-day HR administrative and operational support to ensure smooth HR processes.
• Maintain HR files, records, trackers, and databases accurately and in a timely manner.
• Prepare HR documents, reports, presentations, and other administrative materials.
• Work closely with Office Administration on employee-related administrative matters and workplace operations.
• Act as a backup for reception duties when required.
• Support other HR tasks and projects as assigned.

Process Improvement

• Support HR digitalization and process improvement initiatives.
• Identify opportunities to improve HR processes, workflows, and administrative efficiency.
• Support the development and maintenance of HR templates, guidelines, and process documentation.

Requirements

• Degree or diploma in Human Resources, Business Administration, or a related discipline.
• Hands-on Singapore payroll processing experience is mandatory, with good knowledge of CPF, IRAS, Employment Act, and other statutory requirements.
• Experience with QuickHR is preferred.
• Strong experience in HR Operations, employee lifecycle management, and recruitment/interview coordination.
• Comfortable handling HR administration and operational tasks, with strong attention to detail and the ability to manage multiple priorities.
• Proactive, resourceful, and well-organized, with strong communication and stakeholder management skills.