Safeguards Corporation Hiring! Full Time Registry Executive in Federal Territory, Earn up to MYR 3,500 - Ricebowl

Job Purpose

To support the Registry Department in the efficient administration of student admissions, enrolment, records management, academic documentation and Registry operations while ensuring compliance with institutional policies, The position is responsible for delivering accurate, timely and student-centred Registry services while maintaining the integrity of institutional records.

1. Admissions & Enrolment Management

• Process student applications and admissions for all programmes.
• Prepare, validate and issue offer letters for Foundation, Diploma, Degree, Master's, PhD, APEL and Microcredential applicants.
• Verify entry requirements and authenticate certificates.
• Review supporting documents before enrolment.
• Coordinate with Schools and Marketing regarding admissions.
• Maintain admission records and application status.
• Prepare conditional and unconditional offers.
• Handle programme transfers, deferments, withdrawals and reinstatements.
• Create student IDs and student numbers.

2. Student Records Management

• Maintain accurate student records in CMS.
• Review and rectify historical student data.
• Maintain digital and physical student files.
• Manage Registry repository and document indexing.
• Ensure proper archival and retrieval of records.
• Update student status changes.

3. Student Documentation

• Prepare completion letters, bank letters, verification letters, confirmation letters and other official correspondence.
• Coordinate transcript requests.
• Support certificate processing and collection.
• Maintain document issuance records.

4. Registry Operations & Customer Service

• Respond to email, phone and walk-in enquiries.
• Support registration exercises and graduation administration.
• Prepare operational reports and statistics.
• Liaise with Finance, ICT, Schools and Student Affairs.
• Perform other Registry duties assigned by the Registrar.

5. Graduation, Certification & Convocation Management

· Coordinate and oversee the graduation clearance process to ensure students have fulfilled all academic and administrative requirements.

· Verify graduation eligibility in accordance with approved programme structures and University regulations.

· Prepare and validate graduation lists for Senate approval.

· Coordinate the preparation, verification and issuance of academic certificates, transcripts and completion letters.

· Ensure the accuracy of graduation records within the College Management System.

· Coordinate Registry-related matters for the University's Convocation Ceremony, including graduate verification, attendance confirmation, certificate preparation and liaison with relevant departments.

· Respond to graduate enquiries relating to graduation, certification and convocation.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Dental insurance
• Free parking
• Maternity leave
• Parental leave

Work Location: In person