AMITEC TECHNOLOGY SDN BHD Hiring! Full Time General Clerk (General Affairs) in Selangor, Earn up to MYR 2,000 - Ricebowl

Working Hours: Monday – Friday (8:20 AM – 6:00 PM)

Location: Glenmarie Shah Alam

The General Clerk (General Affairs) provides essential administrative and operational support to ensure smooth daily office workflows. This role is responsible for document tracking, basic financial paperwork, timekeeping administration, management of office utilities, stationery supplies, facilities upkeep, contract worker coordination, and supporting departmental compliance with ISO 9001:2015 standards.

Key Responsibilities

Facilities, Utilities & Office Supplies Management:

• Monitor and manage office utilities (water, electricity, telecommunications), ensuring billing accuracy, prompt payment processing, and uninterrupted services.
• Oversee stationery inventory by monitoring stock levels, consolidating supply requisitions, liaising with vendors, and issuing supplies to departments.
• Coordinate office facilities upkeep, routine housekeeping inspections, and liaise with building maintenance contractors or vendors for timely facility repairs.
• Oversee general office machines (printers, copiers, scanners) to ensure proper functioning, periodic maintenance, and liaison with service technicians.

Office Administration & Communication:

• Manage day-to-day administrative operations and departmental routine tasks.
• Prepare formal correspondence, memos, business emails, and presentation slides.
• Screen incoming phone calls, respond to general inquiries, and route messages to respective personnel.

Documentation & Financial Processing:

• Prepare and process operational documents, including Purchase Orders (PO), Payment Requests, Tax Invoices, and Credit Notes.
• Systematically track, verify, and log administrative documents prior to inter-departmental submission.
• Maintain systematic filing, data archiving, and document retrieval systems.

Timekeeping & Contractor Amenities Coordination:

• Monitor and update department attendance records, leave applications, and overtime (OT) claims accurately.
• Monitor and track attendance, daily logistics, and amenities for contract workers.

Quality Compliance:

• Assist in maintaining departmental ISO documents, audit records, and operational reports in line with ISO 9001:2015 standards.

Ad-hoc Duties:

• Carry out other administrative assignments instructed by management from time to time.

Job Requirements

Education: Minimum SPM, STPM, or Diploma in Business Administration, Management, Secretarial, or a related discipline.

Experience: Minimum 2 years of clerical or general administrative experience, preferably with exposure to facilities, supplies, or utilities management (experience in a manufacturing/automotive environment is an added advantage).

Technical & System Skills:

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Basic knowledge and practical exposure to ISO 9001:2015 Quality Management Systems.

Language Proficiency: Good verbal and written communication skills in both Bahasa Malaysia and English.

Work Attributes: Highly organized, meticulous, resourceful, and capable of working independently with minimal supervision.

Job Type: Full-time

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Health insurance

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Expected salary
• Notice period

Experience:

• General Affairs/Admin: 2 years (Required)

License/Certification:

• B2/D/DA (Required)

Work Location: In person