Genting Plantations Berhad Hiring! Full Time Administrative Executive- Senior Executive in Johor - Ricebowl

Position Overview

The Senior Executive/ Assistant / Manager - Administration manages facility administration, local regulatory compliance, HR coordination, and general office workflows to ensure a smooth operational environment at the Kulai, Johor site. The role is the administrative backbone linking field operations, corporate headquarters, vendors, and local authorities.

Key Responsibilities

Administration

Oversee facility management, local utility services, vendor contracts, and physical-security protocols.

• Office management and records/documentation control.
• Licensing, permits, and local regulatory compliance.
• Facility, vehicle, utilities, and security coordination.

Human Resource

Handle site-level HR administration, including attendance, onboarding documentation, and localised staff welfare.

• Local recruitment support and onboarding.
• Payroll-input coordination and attendance/leave administration.
• Training coordination and employee welfare.

Procurement

Maintain digital and physical filing systems for local permits, licenses, municipal assessments, and company records.

• Vendor management and purchasing.
• Inventory and asset records.
• Contract administration for site-level services.

Finance Support

Manage petty cash, local expense verification, and cross-departmental administrative support.

• Budget tracking and cost monitoring against approved OpEx.
• Invoice verification prior to submission to Finance.
• Asset management and administrative reporting.

Travel Support

Coordinates company travel logistics, manages bookings, enforces travel policies, and resolves itinerary issues for staff.

• Book flights, hotels and ground logistics arrangements.
• Assist traveling staff with changes, delays, emergencies, and documentation.
• Process travel claims, reconcile travel claims and audit receipts.
• Maintain travel tracking logs, calendars, and periodic activity reports and ensure compliance to company travel policy.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Operations, Human Resource, or a related field.
• Minimum 3–5 years’ administrative and operational experience, preferably in agriculture, plantation, manufacturing, warehouse, or logistics environments.
• Familiarity with Johor local-authority and municipal procedures is a distinct advantage.
• Exceptional organisation, multitasking, and time management.
• Strong knowledge of MS Office/Google Workspace and ERP/administrative platforms.
• Working knowledge of OSHA 1994 and local statutory/HR compliance.
• High integrity, discretion, and professional communication.
• Professional proficiency in Bahasa Malaysia, English, and Mandarin (fluency in local dialects an added advantage).
• Willing to be based in Kuala Lumpur initially, prior to relocation to Kulai, Johor.

Ability to commute/relocate:

• Kulai: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative: 3 years (Preferred)

Language:

• Mandarin (Preferred)

Location:

• Kulai (Preferred)

Work Location: In person