- River Valley Central Region (Singapore) Singapore
GAIA JAPANESE CONCEPT PTE. LTD. Hiring! Full Time F-B Admin Executive in Central Region (Singapore), Earn up to SGD 3,300 - Ricebowl
F-B Admin Executive
GAIA JAPANESE CONCEPT PTE. LTD.
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Job Description
Responsibilities
Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.
We are looking for a proactive F&B Admin Executive to support our restaurant’s daily operations, and will report to our Restaurant Manager/ Assistant Restaurant Manager. He/She is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.
Key Responsibilities
1. Administrative Support
Handle daily administrative duties including filing, data entry, and documentati
Prepare and maintain staff records, attendance, and training trackers
Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
2. Purchasing & Inventory Coordination
Coordinate with suppliers for orders, deliveries, and price updates
Maintain accurate records of inventory, invoices, and delivery orders
Follow up with vendors on product availability, discrepancies, or quality issues
Assist in stock-take preparations and documentation
Investigate and reconcile inventory variances
3. Operations Support
Support the Restaurant Manager with scheduling, manpower planning, and roster updates
Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
Prepare documents for audits, licensing, and compliance requirements
4. Customer & Service Support (when required)
Assist with reservation management or customer enquiries during peak periods
Support front-of-house operations with basic service tasks if needed
5. Financial & Billing Support
Handle petty cash, expense claims, and daily cash reconciliation when required
Verify invoices and submit them for finance processing
6. General Office & Outlet Coordination
Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
Ensure office supplies, forms, and operational materials are well-stocked.
Any other duties as assigned
Requirements
Minimum an O-Level, Nitec, Diploma, or professional certificate
At least 1-2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
Willing to work on weekends and perform overtime when necessary
By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Japanese Concept for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).
You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.
Gaia Group is a lifestyle company that creates & curates a series of timeless & innovative concepts spanning from culinary, entertainment, hospitality & event spaces, reinventing consumer experiences and bringing delight to everyone. At Gaia Group, we believe that there are multiple facets to life that shape our well-being. Through these experiences, one can create unforgettable memories, indulge their senses, while forging meaningful connections with one another. In the realm where passion intertwines with the palate, our culinary artisans embark on a flavourful odyssey, composing harmonies of taste that elevate beyond the ordinary. Hospitality isn’t just a transaction; it is part of our DNA.
About the Restaurant
Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.
We are looking for a proactive F&B Admin Executive to support our restaurant’s daily operations, and will report to our Restaurant Manager/ Assistant Restaurant Manager. He/She is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.
Key Responsibilities
1. Administrative Support
Handle daily administrative duties including filing, data entry, and documentati
Prepare and maintain staff records, attendance, and training trackers
Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
2. Purchasing & Inventory Coordination
Coordinate with suppliers for orders, deliveries, and price updates
Maintain accurate records of inventory, invoices, and delivery orders
Follow up with vendors on product availability, discrepancies, or quality issues
Assist in stock-take preparations and documentation
Investigate and reconcile inventory variances
3. Operations Support
Support the Restaurant Manager with scheduling, manpower planning, and roster updates
Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
Prepare documents for audits, licensing, and compliance requirements
4. Customer & Service Support (when required)
Assist with reservation management or customer enquiries during peak periods
Support front-of-house operations with basic service tasks if needed
5. Financial & Billing Support
Handle petty cash, expense claims, and daily cash reconciliation when required
Verify invoices and submit them for finance processing
6. General Office & Outlet Coordination
Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
Ensure office supplies, forms, and operational materials are well-stocked.
Any other duties as assigned
Requirements
Minimum an O-Level, Nitec, Diploma, or professional certificate
At least 1-2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
Willing to work on weekends and perform overtime when necessary
By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Japanese Concept for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).
You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.
Gaia Group is a lifestyle company that creates & curates a series of timeless & innovative concepts spanning from culinary, entertainment, hospitality & event spaces, reinventing consumer experiences and bringing delight to everyone. At Gaia Group, we believe that there are multiple facets to life that shape our well-being. Through these experiences, one can create unforgettable memories, indulge their senses, while forging meaningful connections with one another. In the realm where passion intertwines with the palate, our culinary artisans embark on a flavourful odyssey, composing harmonies of taste that elevate beyond the ordinary. Hospitality isn’t just a transaction; it is part of our DNA.
About the Restaurant
Loca Niru embodies the harmonious fusion of nature, creativity, and the artistry of both Japanese and French culinary techniques. Helmed by Chef Shusuke Kubota, the restaurant celebrates craftsmanship through innovative dishes that honour tradition while pushing creative boundaries, bringing together ingredients from various cultures and traditions, served in perfect harmony in a single space, where guests can enjoy the creations, atmosphere, and indulge in the moment. At Loca Niru, we don't just serve food, we tell stories through cuisine. Each dish is served with a vision of bringing forward the story behind every ingredient used, and how it makes an impact in our everyday lives around the world. Loca Niru aims to provide guests with a takeaway that is more than just dining - a learning experience, a journey.
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