Goodpack Hiring! Full Time Executive Office Support in - Ricebowl

Job Purpose

To provide professional front desk and reception services while ensuring the smooth day-to-day operations of office facilities and administrative functions. Serve as the first point of contact for visitors and callers, while coordinating office maintenance, supplies and general administrative support to maintain an efficient, welcoming and well-organised workplace.

Key Responsibilities

• Welcome visitors and guests, provide refreshments, direct them to the appropriate personnel and assist with guest departures.
• Manage incoming calls, meeting room bookings and general enquiries in a timely and professional manner.
• Coordinate local and overseas courier arrangements, office supplies, refreshments and general office requirements.
• Oversee office facilities and equipment maintenance by liaising with vendors and coordinating regular servicing and repairs.
• Maintain the cleanliness and presentation of the reception area, meeting rooms and common office spaces.
• Support office administration and procurement activities, including raising purchase orders (POs), processing MIGO transactions, filing, vendor registration and coordinating vendor invoices and payments.
• Coordinate corporate gifts, wellness gifts, wreaths, prayer offerings and other office-related purchases.
• Assist with corporate functions, in-office celebrations and employee recognition programmes, including award certificate preparation and presentation.
• Prepare and circulate office announcements, including public holiday and festive season notices.
• Monitor season parking arrangements and coordinate related payments.
• Provide general administrative support to the team and undertake other ad-hoc duties as assigned.

Qualifications & Experience

• Minimum 1 year of experience in a receptionist, front office or administrative support role.
• Proficient in Microsoft Office applications (Word, Excel and Outlook).
• Experience with SAP or other ERP systems will be an advantage.
• Strong customer service skills with a pleasant and professional telephone manner.
• Good communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Excellent multitasking, organisational and time-management skills, with the ability to meet deadlines.
• Positive, cheerful and approachable personality with a proactive attitude and willingness to learn.

Goodpack is an innovator in developing safe and cost-efficient transportation and storage solutions for challenging payloads, including rubber, food, chemicals and specialty industrial goods such as tires and automotive parts. We have a strong network of team members, operations and depots around the world, dedicated to simplifying our customers’ supply chain processes.

Our Business Promise – Creating Circular Supply Chain

We deliver value to our customers and partners through efficient supply chain solutions, our global network and fleets of intelligent returnable containers.

Our Employee Promise

We work closely together, in the spirit of the family-business at our origins. At the same time, backed by a reputable and financially strong private equity firm, KKR, Goodpack provides great exposure and myriad opportunities to impact at a local, organizational and global level.

Being of a network company with global presence, you will be exposed to different parts of the organization and adjacent functions through collaboration, broader job scope, and job rotations. The fast-paced and dynamic culture accelerates on-the-job training and learning, and consequently professional growth. You have easy access to our leaders, you can avail of international mobility programs and leadership development paths. You become an integral part of the network, your views and opinions matter and your own teams and the surrounding teams support you. You are connected to the entire world and our strong human network is reflecting and supporting our Connecting Businesses Globally business promise.

We believe in the value of employability, the continuous process of acquiring experience, new knowledge through purposeful learning and skills that contribute to successful careers in the ever-changing Logistics and Supply Chain industry.

Who are we looking for?

We are always looking out for talents who have the required skills and the following traits:

Adaptable: You believe that change is the only constant and you are resourceful in your attempts to find improvement opportunity within that change. You are not afraid to try new things

Collaborative: You enjoy working with others and you are open to contribute knowledge, ideas and perspective. This is what makes our network strong and resilient

Self-directed: You take initiative, drive it from the start till the end and take pride and accountability in the result of the initiative.

Curious: You are hungry for knowledge, in your area of responsibility as well as beyond. You are determined to seek answers by asking the questions and you are willing to constantly learn.

Hands on: You are comfortable in seeing the big picture and you are passionate about turning strategy into reality through practical means and delivering results.

Communicate proactively: You are well-versed in verbal and written communication. You listen to others’ opinions and express your thoughts and ideas well.

Join us and be a part of Goodpack family!

“By applying to the above-referenced position, you consent to the collection, storage, use, transfer (including outside of the country where such information was collected from) and disclosure of the above personal data by Goodpack for the purposes of evaluating your suitability for employment in any current or prospective position within the organization and verifying your identity and accuracy of your personal details and other information provided (“Purposes”).”