Valiram Hiring! Full Time Office Admin Executive (Facilities-Maintenance) in Federal Territory - Ricebowl

About Valiram:

Valiram was established in 1935 in Kuala Lumpur, Malaysia, originally specializing in the textile trade. Today, Valiram is Southeast Asia’s leading luxury goods and 360 retail specialist with presence in Malaysia, Singapore, Indonesia, Australia, New Zealand, Thailand, Hong Kong, Macau, Vietnam and the Philippines.

Operating more than 500 stores, a number which continues to grow, the group represents in excess of 200 brands across various categories, from fashion and accessories, timepieces and jewelry, perfume and cosmetics to confectionery and dining concepts.

Learn more about us at *************

POSITION SUMMARY:

This role provides administrative and procurement support to the building management team. This includes running the duty helpdesk and work orders, issuing purchase orders and processing invoices for maintenance works, controlling PPM and statutory documentation, and administering contracts and tenders for outsourced maintenance and FM services.

KEY AREAS OF RESPONSIBILITIES:

Handle the duty helpdesk to assign tasks to technicians and close work orders.

Issue POs and process invoices for completed maintenance works.

Handle filing and document control for PPM checklists and statutory certificates.

Assist the Building Manager in managing contracts for outsourced services

Administer the procurement policy, BQ and tender-related matters for maintenance and FM services.

POSITION REQUIREMENT:

Minimum Diploma / Degree in Business Administration, Facilities Management or any discipline.

Minimum 2 years of experience in administration or procurement, preferably in facilities or property management.

Well organised with strong attention to detail.

Good communication and coordination skills with technicians and vendors.

Proficient in MS Office applications (Excel, Word, Outlook).

Familiarity with work order or CMMS systems is an advantage.

Good command of English and Bahasa Malaysia, both written and spoken. Knowledge of other languages is an added advantage.

Benefits:

Dental insurance

Health insurance

Professional development

Vision insurance

Experience:

administration or procurement: 2 years (Required)

CMMS systems : 2 years (Preferred)

Work Location: In person

Work Location: In person