YourUni Consultancy & Resources Sdn. Bhd. Hiring! Full Time HR - Administration Executive (MDEC - Compliance) in Selangor, Earn up to MYR 4,000 - Ricebowl

About the Role

We are looking for a responsible, organised and detail-oriented Human Resources & Administration Executive to handle the Company's HR, MDEC application and corporate administrative operations.

The ideal candidate must have hands-on experience handling end-to-end MDEC applications and a good working understanding of Malaysian employment administration, statutory requirements and corporate compliance documentation.

You will handle recruitment, employee administration, payroll coordination, statutory documentation, immigration, MDEC applications and general corporate administration.

Familiarity with AI tools and applications to improve HR administration, document preparation, data management, reporting, workflow automation and overall operational efficiency will be an added advantage.

Key Responsibilities

1. MDEC Applications & Compliance

• Handle end-to-end MDEC applications, including document preparation, submission, application tracking, follow-ups, renewals and supporting compliance documentation.
• Monitor application requirements, deadlines, outstanding documents and relevant approval conditions.
• Maintain accurate MDEC application records, correspondence and supporting documents.

2. Recruitment & Employee Lifecycle

• Handle recruitment, candidate screening, interview coordination and employment documentation.
• Coordinate employee onboarding, probation tracking, confirmation and exit administration.
• Maintain employee records, employment contracts, personnel files and HR databases.

3. Malaysian Employment & HR Compliance

• Maintain HR documentation and administrative records in accordance with applicable Malaysian employment requirements.
• Handle administrative matters relating to the Employment Act 1955, Industrial Relations Act 1967, and other applicable employment legislation.
• Assist with JTKSM-related documentation, labour administration, inspections and regulatory submissions.
• Support JPPM-related industrial relations documentation, employee grievance records and disciplinary administration.
• Assist in maintaining HR policies, Employee Handbook provisions, SOPs, disciplinary documentation and employee acknowledgements.

4. Payroll & Statutory Administration

• Accurately update monthly payroll inputs, including attendance, leave, unpaid leave, approved allowances and deductions.
• Assist Finance with EPF, PERKESO, and PCB documentation and administrative requirements.
• Coordinate payslip distribution, EA Forms and other employee tax-related documentation.
• Maintain statutory records and monitor submission deadlines.

5. Performance & Employee Relations Administration

• Coordinate performance appraisal schedules, assessment forms and submission deadlines.
• Maintain employee KPI, target status and performance records.
• Prepare performance notices, warning letters and disciplinary documentation based on authorized instructions.
• Follow up on probation assessments, performance improvement documentation and approved management actions.

6. Immigration & Foreign Employee Administration

• Assist with Immigration, Employment Pass, foreign employee and other applicable permit applications and renewals.
• Coordinate supporting documents, application tracking and follow-ups with relevant authorities and service providers.
• Monitor document validity and renewal deadlines.

7. Corporate & Office Administration

• Monitor company secretarial, SSM, and other corporate administrative deadlines.
• Monitor business licences, tenancy agreements, fire safety servicing, office maintenance, utilities and recurring operating expenses.
• Maintain administrative records, expense trackers, renewal schedules and supporting documents.

8. Claims, Reporting & General Administration

• Assist providing accurate approved by Company update in supporting Finance in administering employee claims, business travel expenses, mileage and other approved work-related expenses budget.
• Maintain HR and administrative trackers, databases, reports and documentation.
• Follow up on outstanding submissions, approvals, payments and compliance deadlines.
• Support Management and the HR & Administration team in other assigned operational and administrative matters.

Requirements

• Diploma or Certificate in HR, Business Administration or a related field.
• 1–3 years of relevant working experience.
• Proven experience independently handling end-to-end MDEC applications.
• Good knowledge of Malaysian employment administration and statutory requirements.
• Experience with JTKSM, JPPM, EPF, SOCSO, EIS and PCB administration.
• Familiar with immigration and foreign employee administration.
• Able to handle corporate documentation and government applications.
• Good Microsoft Office, Excel and Google Workspace skills.
• AI knowledge is an added advantage.
• Responsible, organised, accurate and proactive.
• Able to work independently and take ownership of assigned responsibilities.

What We Look For

• Hands-on and execution-focused especially involving MDEC and all compliance matters
• Strong attention to detail and documentation accuracy.
• Proactive in monitoring deadlines and following up outstanding matters.
• Able to handle assigned responsibilities independently.
• Professional when dealing with employees, government authorities and external parties.
• Willing to learn, improve and grow with a fast-paced business environment.

Pay: RM2,000.00 - RM4,000.00 per month

Application Question(s):

• What is your expected monthly salary (MYR)?
• Are you a Malaysian citizen?
• How many years of hands-on recruitment experience do you have?
• Do you have hands-on experience independently handling end-to-end MDEC applications?
• If yes, briefly describe your experience handling MDEC applications.

Experience:

• Human resources: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person