Homlux Interior Furnishing Hiring! Full Time Project - Office Administrator in Selangor, Earn up to MYR 3,800 - Ricebowl

Overall Job Function:
The Project Admin cum Office Admin handles project administration and day-to-day office administration. The role ensures project documents, meeting records, material receiving records, office correspondence, supplies, and administrative records are accurate, organized, traceable, and available when required.

This role is essential to:

• Prepare project documents, forms, letters, transmittals, reports, submission records, and administrative documents required for project execution.
• Record meeting minutes accurately, capture decisions, action items, responsible persons, and deadlines, and circulate finalized minutes within the required timeline.
• Receive project materials and deliveries, verify quantities, descriptions, and visible condition against delivery orders or purchase records, record discrepancies, and obtain acknowledgement from relevant personnel.
• Organize project and office documents in digital and hard-copy filing systems using correct project references, document versions, dates, and naming conventions for easy retrieval.
• Track project submissions, drawings, samples, RFIs, permits, approvals, warranties, certificates, and other time-sensitive documents, and flag overdue items to the HOD.
• Process project administrative paperwork, including delivery orders, material receiving forms, site reports, invoices, claim documents, and internal forms, for submission to the relevant department or approving party.
• Arrange project meetings, site appointments, inspections, meeting rooms, visitor access, site access, courier services, and other administrative logistics according to project requirements.
• Handle incoming and outgoing calls, emails, mail, parcels, courier items, visitors, and general office enquiries in a professional and timely manner.
• Purchase office stationery, pantry items, printing supplies, and other approved office necessities, and record stock usage and replenishment needs.
• Prepare office records, administrative reports, staff forms, travel arrangements, event arrangements, and other routine office documentation as assigned
• Perform any expressed or implied duties and responsibilities required by the company or superior.

Requirements

1. Diploma in Business Administration, Office Management, Construction Management, or related field.

2. Minimum 1–2 years of relevant working experience in project administration, office administration, construction, interior design and build, or document control functions; fresh graduates may also be considered.

3. Strong written communication skills with the ability to prepare clear meeting minutes, project correspondence, and administrative documents.

4. Good knowledge of Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

5. Strong attention to detail with the ability to handle multiple documents, deadlines, deliveries, and office tasks accurately.

6. Good communication and interpersonal skills for dealing with project teams, suppliers, contractors, clients, visitors, and internal staff.

7. Basic understanding of interior fit-out project documents, drawings, material delivery records, site documentation, and office administration practices is advantageous.

Pay: RM2,500.00 - RM3,800.00 per month

Benefits:

• Cell phone reimbursement
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person