- Choa Chu Kang Southwest (Singapore) Singapore
MARLIN PLANT ENGINEERING PTE. LTD. Hiring! Full Time ADMINISTRATIVE ASSISTANT in Southwest (Singapore), Earn up to SGD 4,000 - Ricebowl
ADMINISTRATIVE ASSISTANT
MARLIN PLANT ENGINEERING PTE. LTD.
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Job Description
Responsibilities
Administrative Executive (Engineering & Project Support)
We are seeking an organised and dependable Administrative Executive to support our engineering business. The role involves office administration, project documentation, invoicing support, and coordination with clients, suppliers, workers, and our engineering team.
Responsibilities
Maintain the project master register, including quotations, purchase orders, delivery deadlines, completion documents, and invoice records.
Prepare quotations, invoices, delivery orders, and other business documents based on approved information.
Follow up with clients on purchase orders, required documents, invoice submissions, and outstanding payments.
Coordinate with engineers to keep project details, deadlines, and work progress updated.
Organise company documents in SharePoint and OneDrive, maintaining accurate records and appropriate confidentiality.
Arrange workers’ training, course registrations, and certification renewals.
Maintain employee records, attendance, leave records, and timesheets, and compile information for payroll processing.
Assist with supplier enquiries, purchasing documentation, and delivery arrangements.
Handle business correspondence, telephone enquiries, meeting arrangements, and general office administration.
Provide administrative support to management and other departments as required.
Requirements
Previous experience in administration or project support; experience in an engineering, construction, or maintenance company is an advantage.
Proficiency in Microsoft Excel, Word, Outlook, and basic document management. Familiarity with SharePoint and OneDrive is preferred.
Good written and verbal communication skills.
Strong organisational skills, attention to detail, and the ability to manage deadlines.
Ability to follow up on outstanding matters and coordinate with different teams.
Ability to handle employee, financial, and commercial information confidentially.
Basic knowledge of invoicing, purchase orders, and payroll administration is an advantage.
Marlin Plant Engineering Pte Ltd, established in 2020 in Singapore, swiftly established a strong presence in the process sector. In just three years, we’ve built a reputation for delivering outstanding engineering services. Our portfolio boasts partnerships with leading names like Senoko Energy Pte Ltd, Tuas Power Generation, City Energy Pte Ltd (as a Trustee of City Energy Trust) etc. We’re not just contractors; we’re an integral part of our clients’ operations, especially noted for our work in mechanical, electrical, civil and air-conditioning systems in the manufacturing of petroleum, petrochemical, pharmaceutical and power plants. Holding three significant contracts with a minimum validity of one year, we ensure optimal performance and reliability in every project we undertake.
We are seeking an organised and dependable Administrative Executive to support our engineering business. The role involves office administration, project documentation, invoicing support, and coordination with clients, suppliers, workers, and our engineering team.
Responsibilities
Maintain the project master register, including quotations, purchase orders, delivery deadlines, completion documents, and invoice records.
Prepare quotations, invoices, delivery orders, and other business documents based on approved information.
Follow up with clients on purchase orders, required documents, invoice submissions, and outstanding payments.
Coordinate with engineers to keep project details, deadlines, and work progress updated.
Organise company documents in SharePoint and OneDrive, maintaining accurate records and appropriate confidentiality.
Arrange workers’ training, course registrations, and certification renewals.
Maintain employee records, attendance, leave records, and timesheets, and compile information for payroll processing.
Assist with supplier enquiries, purchasing documentation, and delivery arrangements.
Handle business correspondence, telephone enquiries, meeting arrangements, and general office administration.
Provide administrative support to management and other departments as required.
Requirements
Previous experience in administration or project support; experience in an engineering, construction, or maintenance company is an advantage.
Proficiency in Microsoft Excel, Word, Outlook, and basic document management. Familiarity with SharePoint and OneDrive is preferred.
Good written and verbal communication skills.
Strong organisational skills, attention to detail, and the ability to manage deadlines.
Ability to follow up on outstanding matters and coordinate with different teams.
Ability to handle employee, financial, and commercial information confidentially.
Basic knowledge of invoicing, purchase orders, and payroll administration is an advantage.
Marlin Plant Engineering Pte Ltd, established in 2020 in Singapore, swiftly established a strong presence in the process sector. In just three years, we’ve built a reputation for delivering outstanding engineering services. Our portfolio boasts partnerships with leading names like Senoko Energy Pte Ltd, Tuas Power Generation, City Energy Pte Ltd (as a Trustee of City Energy Trust) etc. We’re not just contractors; we’re an integral part of our clients’ operations, especially noted for our work in mechanical, electrical, civil and air-conditioning systems in the manufacturing of petroleum, petrochemical, pharmaceutical and power plants. Holding three significant contracts with a minimum validity of one year, we ensure optimal performance and reliability in every project we undertake.
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