AE TLMELESS TRADING SDN. BHD. Hiring! Full Time HR - Admin Executive (Mandarin Speaking - 精通中文) | 5-Day Work Week | KLCC in Federal Territory, Earn up to MYR 4,000 - Ricebowl

People & Office Operations Executive (Mandarin Speaking) | 5-Day Work Week | Bukit Ceylon, KL

Company: AE TIMELESS TRADING SDN. BHD.
Industry: E-Commerce / Retail / Trading
Employment Type: Full-Time
Location: Vida Bukit Ceylon, Jalan Ceylon, Kuala Lumpur (Near Bukit Bintang & Raja Chulan Monorail)
Work Schedule: Monday – Friday, 9:00 AM – 6:00 PM (Balanced 5-Day Week, Public Holidays Observed)
Remuneration: RM 3,000 – RM 4000 (Commensurate with experience & qualifications)

Who We Are

AETimeless Trading Sdn. Bhd. is a rapidly expanding international e-commerce operator specializing in multi-category consumer lifestyle and fashion apparel brands across premier Southeast Asian platforms, including TikTok Shop, Shopee, and Lazada.

To support our business expansion in Malaysia, we are looking for a reliable, structured, and communicative People & Office Operations Executive (HR & Admin) to take ownership of our daily human capital operations, payroll coordination, and workplace administration in our central KL office.

What You Will Be Doing1. Talent Acquisition & Onboarding

• Manage full-cycle internal hiring: craft job descriptions, screen candidate profiles, coordinate interview schedules, and maintain active talent pipelines.
• Handle formal offer letters, employment contracts, and lead a smooth onboarding experience for new team members.

2. Payroll Coordination & Statutory Compliance

• Track and manage employee time attendance, annual leave, medical leave, and overtime records.
• Assist with accurate monthly payroll calculations and ensure timely statutory submissions to EPF, SOCSO, EIS, and LHDN (PCB) in adherence to the Malaysian Employment Act.

3. Employee Governance & Documentation

• Maintain comprehensive, confidential employee personnel records and digital HR databases.
• Prepare official HR correspondence, such as confirmation letters, increment notices, memos, and disciplinary/warning letters when necessary.

4. Workplace & Office Administration

• Ensure the daily operational efficiency of our Vida Bukit Ceylon office, including vendor management, pantry replenishment, and office supplies procurement.
• Serve as the trusted liaison bridging communication between local team members, external service providers, and our Mandarin-speaking regional leadership.

What We Are Looking For

• Language Capabilities: Professional business proficiency in Mandarin and English (spoken and written) is mandatory, as this role collaborates closely with Mandarin-speaking leadership, regional HQ, and cross-border operational partners. Working knowledge of Bahasa Malaysia is an advantage.
• Relevant Background: Minimum 1 to 2 years of proven working experience in human resources, office administration, or payroll support (prior experience in SMEs, trading, or e-commerce startups is highly desirable).
• Compliance Knowledge: Basic familiarity with Malaysian employment regulations and statutory bodies (KWSP / PERKESO / LHDN).
• Technical Proficiency: Competent in Microsoft Office (especially Excel and Word) and cloud workspace tools (Google Suite).
• Professional Mindset: High integrity, discreet with confidential data, proactive problem-solver, and comfortable working in a fast-paced entrepreneurial environment.
• Must hold legal authorization to work in Malaysia (Malaysian Citizens or Permanent Residents preferred).

Why Build Your Career With Us?

• Genuine Work-Life Balance: Strictly 5-Day Work Week (Monday to Friday) with full observance of Malaysian federal and state public holidays.
• Prime & Accessible Office: Situated in central KL (Vida Bukit Ceylon) with easy access to public transit (Monorail Raja Chulan / MRT Bukit Bintang) and on-site parking options.
• Direct Impact & Visibility: Work closely with founding management, gaining hands-on exposure to cross-border brand building and full-spectrum corporate operations.
• Collaborative Culture: Open, dynamic, and growth-oriented work environment with performance-driven recognition.

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person