Quality Oracle Hiring! Full Time Intellectual Property Administrator in Selangor - Ricebowl

• Diploma or Bachelor's Degree in Law, Business Administration, Management, or a related field.

• Prior experience in intellectual property, legal administration, corporate secretarial, professional services, or administrative support roles will be an added advantage.

• Strong administrative, organisational, and time management skills.

• Excellent attention to detail with a high level of accuracy.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Strong sense of responsibility, initiative, and professionalism.

• With a clear interest in building a long-term career in the Intellectual Property industry.

1. IP Filing & Prosecution Administration

• Assist in the preparation and filing of patent, trademark, industrial design, and other intellectual property applications.

• Prepare, review, and process filing forms, official documents, and supporting materials.

• Monitor prosecution progress and ensure all actions are completed within stipulated deadlines.

• Track renewal, maintenance, and response deadlines to ensure timely submissions.

• Maintain accurate records of all filing and prosecution activities.

2. Docketing & Records Management

• Update and maintain the firm's IP management system and databases.

• Ensure client records, correspondence, and filing documents are properly organised and archived.

• Monitor incoming official communications and update case statuses accordingly.

• Generate reports and status updates for internal teams and clients as required.

3. Client & Stakeholder Coordination

• Liaise with clients to obtain instructions, supporting documents, and necessary information.

• Coordinate with intellectual property offices, foreign associates, agents, and other relevant stakeholders.

• Respond to routine procedural queries and provide updates on application statuses.

• Assist in preparing client correspondence and official communications.

4. Administrative Support

• Prepare engagement documents, forms, and standard correspondence.

• Support billing and invoicing processes related to IP matters.

• Assist with document management, filing, and general office administration.

• Ensure compliance with internal procedures, quality standards, and regulatory requirements.

5. Process Improvement & Team Support

• Support the implementation and maintenance of administrative procedures and best practices.

• Assist team members on various IP-related administrative projects when required.

• Contribute to maintaining efficient workflow and operational effectiveness within the department.

• Career Growth: Build a long-term career in the growing Intellectual Property industry
• Supportive Environment: Join a close-knit team with modernised systems and continuous learning opportunities
• Convenient Location: Easily accessible via nearby MRT and public transport