HENG HUP METAL SDN BHD Hiring! Full Time Administration Assistant or Clerk in Selangor, Earn up to MYR 2,500 - Ricebowl

Job Description:

Job Summary

To provide administrative support for purchasing activities, JPJ matters, and diesel consumption monitoring to ensure accurate documentation, proper vehicle compliance, and effective cost control.

Key Responsibilities

1. Purchasing & Procurement

· Prepare purchase orders (POs) and maintain purchasing records.

· Request quotations from suppliers and compare prices.

· Follow up on purchase orders, deliveries, and outstanding items.

· Verify supplier invoices, delivery orders, and supporting documents.

· Maintain supplier records and update purchasing reports.

· Coordinate with internal departments to ensure timely purchasing of goods and services.

2. JPJ & Vehicle Administration

· Handle JPJ-related matters for company vehicles, including lorries and trucks.

· Monitor vehicle road tax, registration, and inspection expiry dates, including PUSPAKOM inspections where applicable.

· Arrange renewals, inspections, and other required vehicle documentation.

· Maintain vehicle records, insurance documents, permits, and related files.

· Ensure all vehicle-related documents are properly filed and updated.

3. Diesel Monitoring & Control

· Monitor daily diesel consumption for company lorries and trucks.

· Maintain diesel usage records, including vehicle registration numbers, quantities, dates, and costs.

· Identify unusual consumption, discrepancies, or potential wastage and report them to the supervisor.

· Prepare daily, weekly, or monthly diesel consumption reports.

· Assist in monitoring diesel expenses and implementing fuel cost-control measures.

4. General Administrative Duties

· Perform data entry, filing, photocopying, scanning, and document preparation.

· Prepare routine administrative reports and update spreadsheets.

· Coordinate with drivers, suppliers, and other departments on operational matters.

· Ensure all records are accurate, complete, and properly maintained.

· Perform other administrative duties as assigned by the supervisor or management.

Job Requirements

· Minimum SPM or equivalent qualification; a certificate or diploma in administration is an advantage.

· Preferably 1–2 years of experience in administration, purchasing, transport administration.

· Basic knowledge of purchasing procedures and vehicle documentation.

· Proficient in Microsoft Excel, Word, and general computer applications.

· Good organisational skills, attention to detail, and record-keeping abilities.

· Able to monitor figures, identify discrepancies, and prepare reports.

· Responsible, systematic, proactive, and able to work independently.

· Good communication and coordination skills.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion

Work Location: In person