Unicom Marketing Hiring! Full Time Executive Assistant to Chief Executive Officer in Federal Territory - Ricebowl

About the Role

Unicom Marketing is expanding its business across Asia, developing regional partnerships, launching new products and business models, and exploring new growth opportunities including fundraising and strategic collaborations.

As the CEO shifts more of his focus towards international business development, regional partnerships, new product development, fundraising, speaking engagements and strategic growth, we are looking for a highly organised, proactive and resourceful Executive Assistant to work closely with him.

Key Responsibilities

1. Executive & Administrative Support

Manage the CEO’s daily schedule, meetings, appointments and business priorities.

Coordinate internal and external meetings across different countries and time zones.

Prepare meeting agendas, briefing notes and relevant documents before meetings.

Take meeting notes when required and convert discussions into clear action items.

Track outstanding matters and remind relevant parties about deadlines and commitments.

Assist with travel arrangements, business trips, conferences, speaking engagements and regional meetings.

Maintain organised records of important documents, contacts, proposals and business discussions.

2. Business Follow-Up & Coordination

Support the CEO in following up with:

• Regional business partners
• Potential joint venture partners
• Investors and crowdfunding platforms
• Clients and prospects
• Government and industry contacts
• Suppliers and technology partners
• Overseas Unicom Marketing teams and partners

Maintain a structured follow-up list and ensure important opportunities do not get overlooked.

Coordinate communication between the Founder and internal departments to make sure agreed actions are executed.

Follow up on proposals, meetings, introductions, partnership discussions and business opportunities.

3. Proposal & Presentation Development

Assist the CEO in preparing:

• Business proposals
• Client pitch decks
• Partnership proposals
• Regional expansion presentations
• Investor presentations
• Equity crowdfunding decks
• New product presentations
• Conference and speaking presentations
• Company profiles and corporate presentations

The candidate should be able to take ideas, voice notes, meeting discussions or rough information from the Founder and organise them into a clear and professional presentation structure.

Strong PowerPoint / Google Slides skills will be highly valuable.

Basic visual sense and the ability to present information clearly are important.

4. International Business Support

Support the CEO in developing Unicom Marketing’s regional and international business.

Assist with research on potential:

• Business partners
• Distributors
• Joint venture partners
• Agencies
• Investors
• New markets
• Industry opportunities

Help prepare market information before overseas meetings.

Coordinate follow-ups with regional partners across Southeast Asia and other international markets.

Maintain a database of international contacts, discussions, opportunities and next actions.

Support regional projects involving markets such as Malaysia, Singapore, Indonesia, Thailand, Vietnam, Philippines and other Asian markets.

5. New Product & Business Development Support

The CEO will increasingly focus on developing new products, services and business models for Unicom Marketing.

The Executive Assistant will help to:

Research industry trends and competitor offerings.

Organise product ideas and development discussions.

Coordinate meetings between internal teams, technology partners, suppliers and external collaborators.

Prepare concept decks and business proposals.

Track product development timelines and outstanding actions.

Help turn early-stage ideas into structured business concepts.

Products may involve areas such as experiential marketing, marketing technology, mobile activation, smart retail, interactive technology, data analytics and other new business opportunities.

6. Fundraising & Investor Support

Assist the CEO with fundraising activities including potential equity crowdfunding initiatives.

Support preparation of:

• Investor presentations
• Business information
• Company background
• Financial supporting information
• Market information
• Due diligence documents

Coordinate communications and meetings with crowdfunding platforms, investors, advisors and other relevant parties.

Maintain records of investor conversations and follow-up actions.

7. Speaking Engagement & Personal Branding Support

The CEO regularly participates in conferences, workshops, industry events and speaking engagements.

The Executive Assistant will help coordinate:

Speaking invitations and schedules.

Speaker profiles and biographies.

Presentation decks.

Event organisers.

Travel arrangements.

Supporting materials required for conferences.

Where necessary, assist with organising content or information for LinkedIn and other professional communication.

What We Are Looking For

We are looking for someone who is:

Highly organised

Able to manage multiple discussions, meetings, projects and follow-ups simultaneously.

Proactive

Does not simply wait for instructions but understands what needs to happen next.

Strong in follow-up

Comfortable chasing people professionally and making sure agreed actions are completed.

Good at structuring information

Able to take unstructured ideas and turn them into organised documents, proposals or presentations.

Commercially minded

Interested in understanding businesses, partnerships, marketing and business development.

A strong communicator

Able to communicate professionally with clients, partners, investors and senior management.

Resourceful

Comfortable researching information and finding solutions independently.

Detail-oriented

Able to manage calendars, documents, meetings and deadlines accurately.

Comfortable working directly with a Founder

Able to work in a fast-moving environment where priorities may evolve quickly.

What You Will Be Exposed To

This position provides direct exposure to the Founder and involvement in areas including:

International business expansion

ASEAN market development

Strategic partnerships and joint ventures

New product development

Marketing technology

Business strategy

Investor and fundraising discussions

Equity crowdfunding

Regional client pitches

Conference and public speaking

Entrepreneurship and business building

The role can potentially develop beyond Executive Assistant into a Business Manager / Strategic Projects role as the company continues to expand.

The Person We Want

We are not looking for someone who only manages a calendar.

We are looking for someone who can eventually become the CEO’s right-hand support person, prefer someone who understands the CEO’s priorities, helps organise ideas, keeps people accountable, prepares information for important discussions and ensures that opportunities move from conversation to execution.

• The person should enjoy being exposed to many different areas of business and be comfortable working in an entrepreneurial and fast-growing environment.