One Key Solutions Hiring! Full Time Sales Office Administrator in Selangor, Earn up to MYR 2,800 - Ricebowl

Requirements

• Minimum Diploma in Business Administration, Sales & Marketing, or related field.

• Min 2 years of relevant experience in Sales Admin, Sales Coordinator, Sales Support or similar position is preferred.

• Experience in electrical, lighting, engineering, construction or trading industry will be an advantage.

• Proficient in Microsoft Office, particularly Excel, Word and Powerpoint.

• Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.

• Strong attention to detail with good numerical and documentation skills.

• Good follow-up, coordination and time-management skills.

• Able to handle quotations, customer enquiries, supplier follow-ups, sales orders and delivery documentation.

• Responsible, organized, proactive and willing to learn.

• Able to work independently and coordinate effectively with customers, suppliers and internal departments.

• Able to start immediately

1. Customer Enquiries & Quotation Management

   • Handle customer enquiries promptly and professionally.

   • Prepare and submit accurate quotations to customers based on product specifications, project requirements and approved pricing.

   • Ensure quotation pricing is accurate and commercially competitive.

2. Project & Tender Support

   • Assist in handling project enquiries and tender opportunities.

   • Prepare, compile and submit relevant tender documents, quotations, technical information and supporting documentation within the required deadlines.

   • Coordinate with Technical Sales Engineer to ensure all project and tender requirements are properly addressed.

3. Supplier Coordination & Procurement Support

   • Liaise with suppliers to obtain product pricing, availability, lead time and other relevant information.

   • Request and follow up on supplier quotations promptly to support timely customer quotations.

   • Coordinate with suppliers on order status and delivery arrangements where required.

4. Sales Order & Documentation Processing

   • Process customer orders and prepare the necessary sales documentation, including Invoices and Delivery Orders (DO).

   • Prepare and coordinate packing lists and other relevant delivery documents.

   • Monitor order fulfilment and delivery status to ensure goods are delivered to customers within the agreed timeframe.

5. Data Entry & Record Maintenance

   • Perform accurate data entry and maintain up-to-date customer, quotation, order and sales records.

   • Ensure proper filing and maintenance of sales-related documents and databases.

6. Cross-Department Coordination

   • Work closely with Technical Sales Engineers, Accounts and Administration to ensure effective coordination of customer requirements, quotations, orders, deliveries and payments.

• Annual Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• Performance Bonus
• Allowance Provided
• 5 Working Days
• Medical and Hospitalisation Leave
• Overtime Pay