NRY Architects Hiring! Full Time Project Secretary in Federal Territory - Ricebowl

Company Description NRY Architects is a Kuala Lumpur-based architectural practice, established in 1992 and now recognized as one of the largest firms in Malaysia. The practice offers a broad range of construction-related consultancy services, emphasizing innovative, high-quality design solutions that balance functionality and aesthetics. NRY Architects uses advanced tools such as 3D modeling, animation, and Building Information Modelling (BIM) to respond to evolving demands in the built environment. The firm has collaborated with local and international partners on diverse projects including residential, commercial, institutional, healthcare, hospitality, mixed-use, and transport-oriented developments. Its work has earned multiple industry awards and accolades, and NRY Architects is affiliated with BH Yew Architect in Kuala Lumpur.
Role Description The Project Secretary is a full-time, on-site role based in Kuala Lumpur, supporting project teams and senior professionals in day-to-day administrative and coordination tasks. Responsibilities include preparing and managing project documentation, maintaining organized filing systems (digital and physical), and tracking correspondence, drawings, and reports. The role involves scheduling meetings, preparing minutes, coordinating appointments, and liaising with internal teams, clients, consultants, and authorities to ensure timely information flow. The Project Secretary will assist with basic company secretarial work related to project records, support customer service activities such as responding to inquiries, and uphold confidentiality and data accuracy in all documentation. This role requires proactive support for project timelines, attention to detail, and the ability to manage multiple tasks in a fast-paced architectural environment.
Qualifications

• Candidates should possess strong clerical skills, including document preparation, filing, data entry, and record management.
• Candidates should possess effective communication skills, including clear written and verbal communication and professional interaction with internal and external stakeholders.
• Candidates should possess experience in company secretarial work related to project documentation, compliance records, and organized information management.
• Candidates should possess executive administrative assistance skills, including scheduling, meeting coordination, minute-taking, and task follow-up.
• Candidates should possess customer service skills, including responsiveness, problem-solving, and maintaining a professional client-facing demeanor.
• Proficiency in office software (e.g., word processing, spreadsheets, email, calendar tools) and comfort working with digital document systems.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple deadlines in a project-based environment.
• Relevant diploma or degree in administration, business, or a related field; prior experience in architecture, construction, or consultancy firms is an advantage.