Sime Darby Property Hiring! Full Time Assistant, Township and Community and Services (TCS) in Federal Territory - Ricebowl

Job Purpose

To provide effective administrative, coordination and operational support to the TCS Manager in the management of township and urban services matters, including documentation, payment processing, tracking, vendor and stakeholder coordination, customer-related matters, CSR activities and follow-up actions, to ensure smooth and timely execution of departmental activities.

Job Responsibilities

• Provide administrative and coordination support to the TCS Manager in managing day-to-day township and urban services matters.
• Assist in coordinating with internal departments, contractors, consultants, vendors, authorities and other relevant stakeholders on township-related matters.
• Assist in the administration and monitoring of contracts, including maintaining relevant records and following up on outstanding matters.
• Assist in the preparation of Purchase Orders (PO) and liaise with vendors to facilitate commencement of works and submission of supporting documents.
• Prepare, verify and process payment documents for vendors, authorities and financial institutions in accordance with the required procedures.
• Create and maintain payment trackers and follow up on outstanding payments and supporting documents.
• Track rental/payment collections from tenants of the Sales Gallery and follow up with the relevant parties.
• Assist in coordinating with contractors and their SHO personnel on ESH-related documentation and requirements.
• Assist in coordinating CSR activities and community engagement programmes, including logistics, documentation and follow-up with relevant parties.
• Maintain an effective filing system for incoming and outgoing letters, memoranda, drawings, reports and other relevant documents to ensure ease of retrieval.
• Monitor outstanding actions and follow up with the respective parties to ensure timely completion.
• Assist in compiling data and preparing periodic reports and updates for Management.
• Provide general administrative and coordination support to the TCS Manager, including arranging meetings, preparing documents and coordinating follow-up actions.
• Perform any other duties and responsibilities as may be assigned or requested by the immediate superior from time to time.