Cayland Momentum Hiring! Full Time Secretary (Mandarin Speaker) in WP Kuala Lumpur, Earn up to MYR 6,500 - Ricebowl

The Personal Assistant (PA) is responsible for coordinating the Managing Director's business, personal, family, and household affairs, including the schedules and daily arrangements of the Director's spouse and children.

This role requires strong organisational and communication skills, patience, emotional maturity, professionalism, confidentiality, and a proactive, solution-oriented approach.

Key Requirements:

• Education & Experience: Diploma/Degree in Business Administration or related field preferred, with minimum 2-3 years of relevant experience as a Personal Assistant, Family PA, or similar role.

• Language Proficiency: Fluent in Mandarin and English, both spoken and written.

• Communication Skills: Excellent interpersonal skills with the ability to communicate tactfully and respectfully with the Director, spouse, children, household staff, and external parties.

• Personality & Temperament: Patient, calm, emotionally mature, good-tempered, and professional when handling different personalities and challenging situations.

• Problem-Solving: Resourceful, solution-oriented, and capable of handling unexpected issues and resolving conflicts independently.

• Confidentiality: High level of integrity and discretion when handling sensitive business and family matters.

• Technical Skills: Proficient in Microsoft Office, calendar management, and administrative tools.

• Other Requirements: Must possess a valid driving licence and own transportation.

Job Description

1. Executive Administrative Support & Coordination

• Provide confidential secretarial, administrative, and executive support to the Managing Director.

• Manage the Director's business calendar, including meetings, appointments, reminders, and priorities.

• Prepare meeting agendas, documents, minutes, reports, and conduct research as required.

• Liaise with internal departments, external parties, and business associates on behalf of the Director.

2. Director's Personal & Family Affairs Management

• Manage and coordinate the personal and family schedules, appointments, and daily arrangements of the Managing Director, spouse, and children.

• Arrange children's activities, appointments, and transportation arrangements.

• Coordinate family member’s appointments, celebrations, and other personal commitments.

• Manage personal errands, reservations, and family-related logistical arrangements.

• Proactively manage scheduling conflicts and ensure smooth coordination of the family's daily activities.

• Maintain strict confidentiality regarding the Director's and family members' personal information and private matters.

3. Household & Property Management

• Oversee the Director's residential properties, including weekly house inspections, maintenance, repairs, and housekeeping arrangements.

• Coordinate and supervise household staff, including drivers, maids, babysitters, and other domestic personnel.

• Liaise with contractors, vendors, and service providers to ensure timely completion of household and property-related tasks.

• Monitor household operations and report important issues to the Director.

4. Travel, Dining & Event Coordination

• Plan and coordinate domestic and international business and family travel, including itineraries, flights, accommodation, transportation, and visa arrangements.

• Organise corporate functions, company dinners, family celebrations, private events, and other gatherings.

• Coordinate venue bookings, restaurant reservations, vendors, guests, and event logistics.

5. Financial Administration, Expenses & Claims

• Prepare and maintain the Director's business and personal expense claims, petty cash, and reimbursement records.

• Monitor and coordinate household payments, including utility bills, property management fees, vehicle expenses, and other recurring commitments.

• Prepare and verify household staff salaries, driver overtime, and related payment documentation.

6. Management Follow-ups & Other Responsibilities

• Track assignments delegated by the Director to Heads of Departments (HODs), managers, and relevant personnel, ensuring timely follow-ups and progress updates.

• Monitor outstanding matters, escalate delays or urgent issues, and report progress directly to the Director.

• Provide daily business, personal, and family support, including handling reasonable ad hoc assignments.

• Be responsive to urgent or time-sensitive matters, including occasional requirements outside regular working hours, subject to agreed arrangements.

• EPF
• SOCSO
• EIS
• Contractual Bonus: 1 month
• Performance Bonus: depends on performance
• AL/ MC: 14 days
• Parking Claim: 100%
• Optical: RM300 (claim, upon confirmation)
• Dental: RM300 (claim, upon confirmation)
• Insurance Coverage (AIA) (coverage upon confirmation)
• Medical and Hospitalisation Leave
• Annual Bonus
• Annual Leave
• 5 Working Days
• Medical Insurance