Seri Yakin Hiring! Full Time Personal Assistant in Federal Territory - Ricebowl

Personal Assistant provides administrative and secretarial support to senior management, ensuring schedules, correspondence, documentation and day-to-day office matters are managed efficiently, professionally and with the appropriate level of discretion.

· Provide administrative and secretarial support to senior management, acting as a reliable point of contact for day-to-day administrative needs.

· Manage and coordinate schedules, appointments and meetings for senior management, avoiding scheduling conflicts and prioritizing time-sensitive commitments.

· Arrange basic travel arrangements, including transport, accommodation and itineraries, for senior management as required.

· Prepare, format and organize documents, reports, presentations and correspondence on behalf of management.

· Take minutes or notes during meetings when required, and follow up on action items arising from them.

· Handle incoming phone calls, emails and other communications on behalf of management, responding or redirecting as appropriate.

· Screen and prioritize correspondence, flagging urgent matters for management's prompt attention.

· Maintain organized office records and filing systems, both physical and digital, ensuring documents are properly labelled and easily retrievable.

· Ensure proper document version control and confidentiality of sensitive files and records.

· Assist in basic procurement activities, including preparing purchase requests and obtaining quotations.

· Liaise with suppliers and vendors on delivery schedules, invoices and follow-ups as needed.

· Follow up on outstanding tasks, deadlines and instructions given by management, providing regular status updates.

· Coordinate with other departments and site personnel on behalf of management to facilitate smooth information flow.

· Maintain and update contact lists and databases for management's business network.

· Assist with basic event and meeting logistics, such as venue booking, refreshments and materials, when required.

· Perform general administrative duties and ad-hoc tasks as required by management.

· Perform any other duties as assigned by the superior and/or the management.

JOB SPECIFICATION AND REQUIREMENTS

1. ACADEMIC QUALIFICATION

· Diploma or relevant certification in Administration or a related field is an advantage.

2. PROFESSIONAL CERTIFICATION/OTHER RELEVANT CERTIFICATION

· No specific professional certification required; relevant administrative/secretarial certification an added advantage.

3. WORKING EXPERIENCES

· Minimum 3 years' experience as a Personal Assistant, Administrative Assistant or in a similar role.

· Prior experience in an administrative or assistant role, especially within the construction industry, is preferred but not mandatory.

4. KEY COMPETENCIES (The incumbent must demonstrate the following skills and abilities)

· Strong organizational and multitasking skills, with the ability to prioritize tasks and work independently.

· Good written and verbal communication skills.

· Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· High level of professionalism and discretion in handling confidential matters.

· Proactive, well-organized and able to follow up on tasks and deadlines with minimal supervision.

Work Location: In person