TL Nexus Berhad Hiring! Full Time Administrative Coordinator in Selangor, Earn up to MYR 3,800 - Ricebowl

Job Requirements

• Minimum SPM, Diploma or equivalent qualification.

• Experience in manpower supply, foreign worker management, logistics or operations is an advantage.

• Possess a valid driving licence and be willing to travel frequently to factories, hostels and client sites.

• Able to communicate in Bahasa Malaysia and basic English; additional languages are an advantage.

• Good coordination, problem-solving and interpersonal skills.

• Responsible, disciplined, proactive and able to work independently.

• Willing to handle urgent operational matters and work outside normal office hours when reasonably required, subject to company policy and applicable employment laws.

Working Conditions

• Primarily office-based with frequent outdoor and site visits.

• May require travel between client factories, workers’ hostels and other assigned locations.

• Any after-hours, on-call, rest-day or public-holiday duties shall be arranged according to operational requirements and applicable employment laws.

1. Foreign Worker Operations Management

• Coordinate the daily operations of foreign workers assigned to client companies.

• Arrange worker deployment, transfer, placement and reporting to client factories.

• Monitor workers’ attendance, work assignments, welfare and general conduct.

• Handle workers’ complaints, workplace issues and operational matters.

• Liaise with clients regarding manpower requirements, worker replacements and operational updates.

2. Workers’ Hostel Management

• Conduct regular inspections of workers’ hostels to ensure cleanliness, safety and proper living conditions.

• Monitor workers’ accommodation arrangements, occupancy and hostel maintenance.

• Coordinate hostel cleaning, repairs, utilities and other maintenance matters.

• Ensure workers comply with hostel rules and company policies.

• Assist in resolving accommodation disputes and welfare-related issues.

3. Transportation and Site Coordination

• Arrange transportation for foreign workers to and from client factories, hostels, clinics, government offices and other designated locations.

• Drive company vehicles when required and ensure vehicles are maintained in good working condition.

• Coordinate workers’ arrival, departure, medical appointments and other operational movements.

• Manage vehicle schedules, fuel expenses, tolls, parking and related records.

4. Client and Factory Site Visits

• Conduct regular visits to client factories and workers’ accommodation.

• Coordinate with clients, factory supervisors and site personnel on manpower-related matters.

• Investigate and follow up on workers’ absenteeism, disciplinary issues and workplace complaints.

• Provide operational updates and promptly report problems to management.

5. Emergency and Incident Handling

• Respond to urgent operational matters involving workers, including accidents, illness, disputes and missing workers.

• Coordinate transportation to clinics or hospitals when necessary.

• Assist management in handling emergency situations outside normal working hours, according to the company’s on-call arrangements.

• Prepare incident reports and follow up on corrective actions.

6. Documentation and Reporting

• Maintain accurate records of worker deployment, attendance, transfers, hostel occupancy and transportation.

• Prepare daily operational reports and updates for management.

• Assist with documentation for worker medical appointments, work permits and other administrative arrangements.

• Ensure operational records are properly maintained and updated.

7. Compliance and Worker Welfare

• Assist in ensuring that worker accommodation, transportation and operational arrangements comply with applicable Malaysian laws and company policies.

• Monitor workers’ welfare and report potential safety or compliance issues to management.

• Cooperate with relevant departments on worker documentation, insurance, medical matters and other employment-related requirements.

8. Other Duties

• Assist the management team with daily operational tasks and special assignments.

• Perform other reasonable duties related to manpower operations as assigned by management.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Training Provided
• 5 Working Days