TOP GLOBAL CENTRAL KITCHEN SDN BHD Hiring! Full Time Procurement Executive in Selangor, Earn up to MYR 4,500 - Ricebowl

1. JOB PURPOSE

To manage and execute procurement activities efficiently, ensuring the timely sourcing and purchasing of raw materials, packaging materials, production supplies, equipment, spare parts, and operational requirements at competitive costs while maintaining the required quality, food safety, and supplier compliance standards. The Procurement Executive is responsible for ensuring supply continuity, optimising purchasing costs, maintaining effective supplier relationships, and supporting production planning and operational requirements in alignment with the company's business objectives.

2. KEY RESPONSIBILITIES

A. Procurement Planning and Execution

• Execute daily purchasing activities based on approved purchase requisitions,production forecasts, material requirements, and inventory levels.
• Ensure raw materials, packaging materials, consumables, spare parts, and otheroperational supplies are procured according to required specifications and deliveryschedules.
• Coordinate with Production, R&D, QA/QC, Warehouse, Finance, and other relevantdepartments to ensure uninterrupted operational activities.
• Monitor purchase orders, delivery schedules, outstanding orders, and supplier leadtimes.
• Identify potential supply risks and implement appropriate mitigation measures toprevent production disruptions.

B. Supplier Sourcing and Management

• Identify, evaluate, and develop qualified suppliers based on price competitiveness,product quality, delivery reliability, service levels, and compliance requirements.
• Obtain and compare quotations from multiple suppliers to ensure competitive purchasing decisions.
• Negotiate pricing, payment terms, credit facilities, minimum order quantities, and delivery arrangements.
• Maintain effective supplier relationships and conduct regular supplier performance reviews.
• Develop alternative and backup suppliers for critical raw materials and operational requirements.
• Coordinate supplier assessments and documentation in collaboration with QA/QC and relevant departments.

C. Cost Control and Procurement Optimisation

• Monitor market prices and identify opportunities to reduce procurement costs without compromising quality or operational requirements.
• Prepare cost comparison reports and purchasing recommendations for management review and approval.
• Analyse price fluctuations, purchasing trends, and cost variances for key materials.
• Support cost-saving initiatives, value engineering, and supplier consolidation where appropriate.
• Ensure all purchases comply with the company's approved budget, procurement policies, and delegated approval authority.
• Review purchasing quantities and ordering frequency to minimise wastage, excess stock, and unnecessary expenditure.

D. Raw Material and Inventory Coordination

• Work closely with Production Planning and Warehouse teams to monitor stock availability and material consumption.
• Ensure procurement quantities are aligned with production forecasts, stock balances, minimum stock levels, and agreed safety stock requirements.
• Monitor expiry dates, shelf life, minimum order quantities, and supplier lead times, particularly for perishable food ingredients.
• Support effective FIFO/FEFO practices in coordination with Warehouse and QA/QC.
• Investigate recurring material shortages, excess inventory, emergency purchases, and discrepancies between ordered and received quantities.

E. Food Safety, Quality and Regulatory Compliance

• Ensure purchased food ingredients and packaging materials meet approved specifications and quality requirements.
• Coordinate with QA/QC to ensure suppliers provide the necessary product specifications, certificates, declarations, and other applicable documentation.
• Support compliance with relevant food safety, Halal, GMP, HACCP, and other applicable certification requirements.
• Ensure suppliers are approved in accordance with the company's supplier approval procedures before procurement, where required.
• Escalate non-conforming materials, repeated supplier quality issues, and delivery discrepancies to the relevant departments for corrective action.

F. Purchase Documentation and Internal Controls

• Prepare and manage purchase requisitions, requests for quotations, quotation comparisons, purchase orders, and related procurement documentation.
• Ensure purchasing transactions are supported by complete documentation and appropriate approvals.
• Verify supplier quotations, purchase prices, quantities, delivery terms, and payment conditions before issuing purchase orders.
• Coordinate with Finance and Warehouse to support three-way matching between purchase orders, goods received notes, and supplier invoices.
• Maintain accurate and updated supplier databases, price lists, purchasing records, contracts, and procurement reports.
• Ensure procurement activities are conducted transparently, ethically, and in accordance with company policies.

G. Reporting and Continuous Improvement

• Prepare periodic procurement reports covering purchasing expenditure, cost savings, supplier performance, outstanding orders, price movements, and procurement risks.
• Maintain updated procurement trackers and supplier price comparison records.
• Identify opportunities to improve procurement processes, documentation, purchasing lead times, and departmental efficiency.
• Participate in cross-functional meetings to address supply issues and support business expansion or new product development projects.
• Perform other relevant duties assigned by management in line with the position's responsibilities.

3. JOB REQUIREMENTS

Academic Qualifications

• Bachelor's Degree in Supply Chain Management, Procurement, Business Administration, Logistics, Operations Management, or a related field.
• Diploma holders with strong relevant procurement experience may be considered. Working Experience
• Minimum 3–5 years of relevant procurement or purchasing experience.
• Experience in food manufacturing, FMCG, central kitchen operations, or food service procurement is strongly preferred.
• Experience handling food ingredients, packaging materials, supplier negotiations, and cost comparison exercises is an advantage.
• Exposure to ERP systems, inventory management systems, and structured procurement procedures is preferred. Technical Competencies
• Strong supplier sourcing, negotiation, and cost analysis skills.
• Good understanding of purchasing procedures, inventory control, and supply chain coordination.
• Proficiency in Microsoft Excel, including quotation comparisons, cost analysis, and procurement reporting.
• Familiarity with ERP or procurement systems.
• Understanding of food safety, Halal requirements, GMP, and HACCP principles relevant to food manufacturing procurement.
• Good documentation, analytical, reporting, and problem-solving capabilities. Personal Attributes
• Strong integrity, accountability, and commercial awareness.
• Good communication and stakeholder management skills.
• Detail-oriented, organised, and capable of managing multiple purchasing priorities.
• Proactive in identifying supply risks and resolving procurement issues.
• Able to work independently while collaborating effectively across departments.
• Capable of working under pressure and meeting operational deadlines.

4. KEY WORKING RELATIONSHIPS

Internal Stakeholders

• General Manager / Management
• Production and Production Planning
• Research & Development (R&D)
• QA/QC and Halal
• Warehouse and Inventory Control
• Finance and Accounts
• Maintenance and Engineering
• Administration and Operations

External Stakeholders

• Raw material and food ingredient suppliers
• Packaging material suppliers
• Equipment and spare parts suppliers
• Logistics and delivery service providers
• Other approved vendors and service providers

6. AUTHORITY AND ACCOUNTABILITY

• Recommend suppliers and purchasing options based on documented evaluation and cost-benefit analysis.
• Conduct supplier negotiations within management-approved limits.
• Prepare purchase orders and procurement recommendations for approval in accordance with the company's delegation of authority.
• Escalate urgent purchases, material shortages, significant price increases, supplier non-performance, and potential supply disruptions to the reporting manager.
• Ensure all procurement commitments remain within approved authority and budgetary controls.

7. EXPECTED OUTCOME

The Procurement Executive is expected to establish a reliable, cost-effective, transparent, and well-controlled procurement function that supports uninterrupted production, consistent product quality, effective inventory management, and the company's long-term operational growth.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Free parking
• Health insurance

Application Question(s):

• Do you familiar with F&B business environment?
• Your current location?
• Your age?

Experience:

• Procurement management: 3 years (Preferred)

Work Location: In person