DF Automation & Robotics Hiring! Full Time Human Resources Executive in Johor - Ricebowl

Company Description DF Automation & Robotics is a Malaysian technology company specializing in the design, manufacture, marketing, and maintenance of Autonomous Mobile Robots (AMRs), also known as Automated Guided Vehicles (AGVs). The company serves a wide range of industrial and commercial sectors, supporting automation, efficiency, and safety in material handling and logistics. DF Automation & Robotics focuses on innovation and practical robotics solutions that help organizations modernize their operations. Team members collaborate in a dynamic environment where engineering, technology, and customer service intersect. The company offers opportunities for growth in a rapidly evolving automation and robotics industry.

We are looking for a proactive, organized, and people-oriented HR Executive to manage day-to-day HR operations, talent acquisition, and employee engagement. In this role, you will work closely with cross-functional technical teams (R&D, Engineering, Operations, and Sales) to attract top technical talent, maintain smooth HR administration, foster a positive workplace culture, and ensure compliance with Malaysian labor laws. 

Key Responsibilities:

• Manage end-to-end recruitment activities for technical and non-technical roles.
• Source candidates through job portals (JobStreet, LinkedIn), technical institutions, career fairs, and university campus hiring programs.
• Screen resumes, schedule interviews, conduct initial assessments, coordinate technical tests with hiring managers, and issue offer letters.
• Facilitate seamless onboarding and induction programs for new hires, ensuring all hardware, systems, and orientation schedules are in place.
• Manage student internship placements and university collaboration programs.
• Handle offboarding processes, including exit interviews, clearance checklists, and final settlements.
• Maintain accurate employee records, personal files, and database updates in the HRIS system.
• Assist in processing monthly payroll, allowances, overtime claims, and statutory submissions (EPF, SOCSO, EIS, PCB) in accordance with Malaysian Labor Law.
• Manage leave administration, attendance tracking, and medical insurance/claim processing for all staff.
• Serve as a point of contact for employee inquiries regarding company policies, benefits, and workplace matters.
• Organize company events, team-building activities, festive celebrations, and wellness initiatives to foster employee engagement and team cohesion.
• Assist in resolving workplace conflicts, managing disciplinary procedures, and addressing grievances in a fair and professional manner.
• Coordinate training plans, skill development programs, and HRD Corp (HRDF) grant applications and claim submissions.
• Support management in executing annual performance appraisal exercises, KPI tracking, and probation review cycles.
• Ensure company policies, handbook guidelines, and SOPs align with the latest Malaysian Employment Act regulations.

Requirements & Qualifications:

• Education: Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Psychology, or a related field.
• Experience: 1 years of hands-on experience in HR generalist functions, preferably within a manufacturing, technology, engineering, or automation company. Fresh graduates are welcome!
• Labor Law Knowledge: Strong working knowledge of Malaysian Labor Law (Employment Act 1955), Industrial Relations, and statutory requirements (EPF, SOCSO, EIS, HRD Corp).
• Recruitment Expertise: Familiarity with recruiting technical talent (engineers, software developers, assembly technicians).
• Software Proficiency: Hands-on experience with HRIS, payroll software, ERP systems, and Microsoft Office / Google Workspace.
• Interpersonal & Communication: Excellent verbal and written communication skills in English and Bahasa Malaysia. (Fluency in Mandarin is an added advantage when communicating with regional partners).
• Problem-Solving & Ethics: High level of integrity, confidentiality, empathy, and emotional intelligence..