L1ving Biotech Hiring! Full Time Secretary in WP Kuala Lumpur, Earn up to MYR 6,000 - Ricebowl

Prior experience as an Executive Assistant, Personal Assistant, Founder’s Office Executive, Operations Executive, or similar role.

Experience supporting senior management, founders, directors, or business owners is preferred.

Strong attention to detail

Strong organisational and follow-up skills.

Able to work independently and make sound judgment calls.

Comfortable coordinating across multiple teams, entities, and external parties.

Strong written and verbal communication skills.

High level of discretion, confidentiality, and professionalism.

Able to manage multiple priorities without losing attention to detail.

Proficient in Google Workspace / Microsoft Office, calendar tools, spreadsheets, and task trackers.

Manage the Founder’s calendar, meetings, appointments, and key reminders.

Track pending matters and ensure follow-through until completion.

Assist the Founder in managing personal and business priorities where required.

Coordinate across multiple business entities, departments, brands, and external partners

Make operational decisions within agreed boundaries on behalf of the Founder.

Assess issues, gather relevant information, and recommend practical solutions.

Escalate matters only when necessary, with clear context and proposed next steps.

Prepare simple reports, summaries, and status updates for the Founder.

Assist with travel arrangements, bookings, claims, expenses, and logistics.

Coordinate document signing, courier arrangements, bank matters, company secretarial matters, and other administrative requirements.