Raffles Institution Hiring! Full Time Assistant Manager, Finance in - Ricebowl

1. Budgeting and Financial Planning

• Coordinate, facilitate the annual budgeting and forecasting exercise.
• Partner with departments and schools to prepare operating and capital expenditure budgets.
• Consolidate budget submissions and prepare budget reports for management review and approval.
• Monitor budget utilisation and perform variance analysis.
• Provide recommendations to improve resource allocation, cost effectiveness, and financial sustainability.
• Support long-term financial planning and strategic initiatives.

2. Audit and Financial Reporting

• Coordinate, manage annual external audits and internal audit reviews.
• Prepare audit schedules, working papers, and supporting documentation required by auditors.
• Act as the primary liaison between auditors and relevant departments.
• Draft and prepare annual financial statements, notes to accounts, and related disclosures in accordance with applicable accounting standards and regulatory requirements.
• Ensure timely submission of financial statements and audit reports to relevant stakeholders.
• Monitor implementation of audit recommendations and internal control improvements.
• Support governance and compliance reporting requirements.

3. Investments and Fixed Deposits

• Manage fixed deposit placements and investment portfolio in accordance with approved investment policies.
• Monitor investment maturities, interest income, cash flow requirements, and portfolio performance.
• Prepare investment papers, reports, and recommendations for management and relevant committees.
• Maintain accurate records and ensure proper authorisation of all investment transactions.
• Support periodic reviews of treasury and investment policies.

4. Banking and Treasury Administration

• Manage relationships with banking institutions and financial service providers.
• Maintain bank accounts, authorised signatories, banking mandates, and electronic banking access controls.
• Monitor cash flow and liquidity requirements to support operational needs.
• Coordinate account openings, closures, and periodic updates to banking arrangements.

5. Daily Finance Operations

• Oversee daily accounting and finance operations, including accounts payable, accounts receivable, general ledger, and cash management functions.
• Ensure timely and accurate processing of payments, receipts, claims, and journal entries.
• Support month-end and year-end financial closing processes.
• Review balance sheet reconciliations and maintain supporting schedules.
• Ensure compliance with financial policies, procedures, internal controls, and statutory requirements
• Reviewing and updating financial policies and procedures and information
• Identify opportunities to improve processes, systems, and operational efficiency.
• Provide guidance to finance staff and support departmental projects and initiatives.

6. Secretariat Support for Sub-Committees

• Serve as Secretariat to Finance and Investment Sub-Committees and working groups.
• Coordinate meeting schedules, agendas, and circulation of papers.
• Prepare meeting minutes, maintain records of discussions, resolutions, and follow-up actions.
• Monitor and track action items arising from committee meetings.
• Prepare financial reports, presentations, and supporting papers for review.

7. Any other duties

• Carrying out systems enhancements and implementing automation of finance processes.
• Any other duties assigned by the school

Job Requirements

• Relevant Degree in Accountancy, Finance or professional accounting qualification (ACCA, CPA, CA, ISCA or equivalent) or related field is preferred
• Minimum 5 to 8 years of progressive experience in finance and accounting functions
• Experience in budgeting, financial reporting, audit management (including preparation of financial statements), investment and treasury activities
• Prior experience in institutional operations will be an advantage
• Proficient in accounting software/systems and Microsoft Office applications with ability to present information for management reporting
• A high level of accuracy and eye for details
• Ability to plan and organize and prioritize task independently, work on tight deadlines and under pressure
• Good customer service skills with the ability to build appropriate professional and maintain good working relationships with staff
• Ability to anticipate potential problems and to provide suggestion/solutions to issues
• This is a 2-year contract (renewable)