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Job Description: Receptionist

Company: Simplex Design Sdn. Bhd.
Location: Ara Damansara, Selangor
Department: Operations
Position: Receptionist
Employment Type: Full-Time
Salary: RM 3,000 – RM 3,500 per month
Experience Required: 2–3 years
Reporting To: Director

Job Summary

Simplex Design Sdn. Bhd. is seeking a professional, organised, and responsible Receptionist to manage front-desk operations and provide administrative support to ensure the smooth daily running of the office. The ideal candidate should have 2–3 years of relevant experience, strong communication skills, a professional attitude, and the ability to handle daily office responsibilities efficiently.

Key Responsibilities
1. Reception Duties

• Greet and welcome visitors, clients, employees, and suppliers professionally.
• Answer, screen, and forward incoming phone calls while providing basic information when required.
• Receive, sort, and distribute incoming mail, deliveries, and courier items.
• Handle enquiries from visitors, clients, and the public politely and efficiently.
• Monitor visitor access and follow the company's security procedures.
• Maintain awareness of staff movements and availability when necessary.

2. Office Administration

• Ensure the smooth daily operation of the office and provide general administrative support.
• Maintain an organised filing system for administrative, project, and design-related documents.
• Monitor, record, and distribute incoming and outgoing correspondence and letters.
• Assist with distributing drawings and project documents to internal departments and external parties.
• Liaise with relevant government and professional bodies, including LAM/LJM, regarding project correspondence when required.
• Monitor staff attendance and timesheet submissions.
• Maintain office stationery and reception supplies, including stock monitoring and inventory records.
• Monitor office equipment and report maintenance requirements.

3. Office Maintenance and Coordination

• Maintain the cleanliness and tidiness of the reception area, meeting rooms, and pantry.
• Ensure meeting rooms and reception facilities are presentable and ready for use.
• Coordinate with relevant personnel to address office maintenance and operational needs.
• Support the efficient functioning of the workplace.

4. Health, Safety and Environment (HSE)

• Follow company health, safety, and environmental policies and procedures.
• Report unsafe conditions, safety incidents, and near misses to management.
• Participate in relevant safety and health training.
• Carry out assigned duties responsibly and in accordance with workplace safety requirements.

5. Other Responsibilities

• Perform other duties assigned by management from time to time.
• Identify opportunities to improve office procedures and administrative systems.
• Maintain a cooperative, team-oriented attitude and work effectively with colleagues.
• Demonstrate initiative, professionalism, and a commitment to continuous self-development.

Requirements

• Minimum 2–3 years of relevant experience in reception or a related field.
• Diploma or equivalent qualification in Business Administration, Office Management, or a related discipline is preferred.
• Good verbal and written communication skills.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organisational, multitasking, and time-management skills.
• Professional appearance, a pleasant personality, and a customer-service-oriented attitude.
• Ability to handle confidential information responsibly.
• Detail-oriented, proactive, reliable, and able to work independently as well as in a team.

Salary and Employment Details

• Salary: RM 3,000 – RM 3,500 per month.
• Employment Type: Full-time.
• Location: Ara Damansara, Selangor.

Pay: RM2,500.00 - RM3,500.33 per month

Benefits:

• Free parking
• Maternity leave
• Parental leave

Work Location: In person