OSADI COMMERCIAL SUPPLIES SDN BHD Hiring! Full Time HR Site Admin in Pulau Pinang, Earn up to MYR 3,500 - Ricebowl

Key Responsibilities

1. Employee Administration & Documentation

• Maintain and update employee personal records, employment documents, contracts, and personnel files.
• Ensure all employee documentation is complete, accurate, and properly maintained.
• Coordinate employee onboarding, site registration, access badges, and orientation arrangements.
• Monitor employment contract expiry dates, renewals, resignations, and employee movements.

2. Attendance & Payroll Support

• Monitor and verify employee attendance, overtime, shift schedules, leave records, and absenteeism.
• Consolidate monthly attendance records and payroll-related information for submission to the payroll team.
• Follow up on attendance discrepancies, missing records, and payroll-related enquiries.

3. Employee Relations & HR Support

• Serve as the first point of contact for outsourced employees regarding HR and administrative enquiries.
• Assist employees with enquiries related to salary, leave, attendance, employment documents, and company procedures.
• Escalate employee grievances, disciplinary matters, and workplace issues to the relevant HR personnel.
• Support employee welfare activities and communicate relevant company announcements.

4. Client & Agency Coordination

• Liaise with the client's HR team, supervisors, and internal recruitment team on daily operational matters.
• Coordinate new joiners, replacements, resignations, and employee transfers with relevant stakeholders.
• Prepare regular headcount reports, attendance summaries, and employee status updates.
• Follow up on client requests and ensure timely resolution of site-related HR matters.

5. Compliance & General Administration

• Ensure employee records and HR processes comply with company procedures and applicable Malaysian employment requirements.
• Maintain organised filing systems and ensure the confidentiality of employee information.
• Assist with HR audits, document verification, and compliance checks.
• Perform other HR and administrative duties as assigned by the supervisor.

Job Requirements

• Diploma or equivalent qualification in Human Resources, Business Administration, or a related field.
• At least 1–2 years of experience in HR administration, site administration, payroll support, or employee management is preferred.
• Experience in a recruitment agency, manpower outsourcing, or manufacturing environment will be an added advantage.
• Basic knowledge of Malaysian employment practices and HR administration.
• Proficient in Microsoft Office, particularly Excel and Word, and familiar with relevant administrative systems.
• Good communication, coordination, and problem-solving skills.
• Able to work independently at the client's site and manage multiple administrative tasks.
• Responsible, detail-oriented, organised, and able to handle confidential information professionally.

Pay: RM3,000.00 - RM3,500.00 per month

Work Location: In person