Herbalife Hiring! Full Time Assistant Manager, Events - APAC in Federal Territory - Ricebowl

Overview

Support the planning and delivery of Herbalife's regional and multi-market events across Asia Pacific, including distributor training, incentive retreats, leadership summits, product launches, recognition events and large-scale conferences. Partner with country Sales and Marketing teams, venues, agencies and vendors to deliver events on brief, on budget and in line with company requirements. This is a hands-on regional role requiring strong event operations, commercial judgment, contract discipline and independent management of assigned workstreams.

Qualifications

• Plan and deliver large-scale, turnkey in-person, hybrid and virtual events from concept and site selection through contracting, onsite execution and post-event review.
• Review and process high-value event, hotel and venue contracts. Assess room blocks, minimum commitments, attrition, cancellation, deposits, payment terms, taxes, insurance and other commercial exposures; escalate complex legal, tax, compliance or insurance matters to the appropriate specialists.
• Source, evaluate, brief and manage hotels, venues, production agencies, technology suppliers, transportation, logistics, creative, staffing and other partners. Evaluate competitive proposals and prepare clear commercial recommendations based on cost, capability, risk and contractual terms.
• Manage event budgets, purchase requisitions, purchase orders, invoices, committed versus actual spend and post-event reconciliation; report material variances promptly.
• Develop event timelines, run-of-show documents, checklists, staffing plans, registration, rooming requirements, VIP and speaker logistics, transportation, hospitality, attendee communications and contingency plans.
• Read and assess complex AutoCAD drawings, scaled venue plans, seating layouts and production plots for capacity, attendee flow, production footprint and operational practicality, working with qualified technical and safety specialists where required.
• Coordinate technical delivery including power, internet, interpretation, streaming and event technology.
• Partner with regional leadership, country teams and functions including Finance, Procurement, Legal, Tax, IT, Security and Compliance. Translate requirements into clear decisions, responsibilities and actions.
• Manage onsite teams and vendors, maintain stakeholder alignment and resolve operational issues decisively during live events.
• Ensure event content, claims, branding, materials and delivery follow company, regulatory, health and safety, risk and data privacy requirements, including market-specific requirements.
• Prepare concise, executive-ready PowerPoint presentations and recommendations covering venues, budgets, commercial comparisons, layouts, risks and event status.
• Complete post-event reviews covering attendance, feedback, financial reconciliation, vendor performance and lessons learned; contribute to the APAC events calendar and continuous improvement.
  
  

QUALIFICATIONS FOR SUCCESS:

Education

• Bachelor's degree or equivalent professional experience in Events, Hospitality, Marketing, Communications, Business or a related field.
  
  

Essential

• 7 to 10 years of progressive events experience, including hands-on responsibility for complex regional or multi-country events.
• Demonstrated experience delivering large-scale events of 1,000+ to 20,000+ attendees, in a turnkey environment involving multiple vendors, venues and operational workstreams.
• Strong experience reviewing and processing high-value event and hotel contracts, with practical knowledge of room-block commitments, attrition, cancellation and commercial exposure.
• Strong project management, budgeting, vendor management and live-event operational skills, including overseas event delivery and site inspections.
• Ability to read and interpret complex AutoCAD drawings and scaled event layouts. AutoCAD editing capability is advantageous but not required.
• Strong PowerPoint skills and the ability to turn complex operational and commercial information into clear, decision-oriented presentations.
• Experience with hybrid and virtual events, event technology and technical rehearsals.
• Effectively bilingual in English and Mandarin, with the ability to conduct business discussions, vendor negotiations and onsite operations confidently in both languages.
• Comfortable working across cultures, markets and time zones, with regular APAC travel and flexibility around live-event schedules.
  
  

Preferred

• Bahasa Malaysia and/or Cantonese is an advantage.
• Experience in direct selling, consumer health and wellness, FMCG or another regulated or claims-sensitive environment.
• Relevant professional certification or equivalent event or project management training.
  
  

Core competencies

• Strategic and critical thinker who connects operational detail to business, financial and contractual impact.
• Commercially astute, budget-conscious and confident challenging assumptions and recommending practical alternatives.
• Highly organised and detail-oriented, with strong ownership and follow-through.
• Calm and solutions-focused under pressure, with sound onsite decision-making skills.
• Clear communicator and effective stakeholder manager across senior leaders, country teams and external partners.
• Culturally agile, adaptable and effective in large, diverse APAC teams.
  
  

Working conditions

• Regular regional and international travel, including site inspections and event deployments.
• Flexibility to work outside standard office hours during peak planning periods, rehearsals and live events.
  
  

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