Afiintra Technologies Hiring! Contract Contract Administrator/Contract Manager in WP Kuala Lumpur, Earn up to MYR 8,500 - Ricebowl

1. Education & Certifications

   • Academic Qualification: Bachelor’s degree in Law, Business Administration, Corporate Governance, Finance, or a related discipline.

   • Preferred Certifications: Professional certifications in compliance, contract management, or procurement (e.g., CCEP, ICA, Certified Commercial Contract Manager) are a strong advantage.

   Professional Experience

   • Experience Duration: Minimum of 3 to 5 years of professional experience in corporate contract administration, legal operations, vendor/client management, compliance, or risk management.

   • Core Competency: Demonstrated hands-on experience reviewing vendor/client agreements, managing contract lifecycles, tracking renewals/terminations, and handling commercial correspondence.

   Knowledge & Skills

   • Legal & Insurance Acumen: Solid understanding of contract law principles, corporate risk transfer, commercial insurance types (e.g., liability, property, statutory employee protections), and regulatory frameworks.

   • Organization & Tracking: Exceptional organizational skills with meticulous attention to detail, particularly in tracking contract deadlines, renewal notices, and maintaining document repositories.

   • Interpersonal & Negotiation Skills: Strong analytical, contract negotiation, and stakeholder management skills when dealing with external vendors and corporate clients.

   • Communication: Immaculate written and verbal communication abilities for drafting professional correspondence and legal clauses.

   Personal Attributes

   • Ethics & Integrity: High ethical standards, integrity, and sound judgment when handling confidential vendor terms, client data, and sensitive corporate matters.

   • Execution & Agility: Ability to work independently, manage competing priorities across multiple business units, and meet rigid deadlines in a dynamic corporate setting.

1. Vendor & Client Contract Lifecycle & Correspondence Management

• End-to-End Contract Ownership: Own and manage the end-to-end lifecycle of all contracts, master service agreements (MSAs), statements of work (SOWs), vendor purchase agreements, and client terms, ensuring all terms protect organizational interests.

• Agreement & Correspondence Review: Draft, review, negotiate, and rigorously analyze all incoming and outgoing commercial agreements, legal addendums, and formal contractual correspondence with external vendors, suppliers, and clients.

• Tracking Renewals & Terminations: Maintain a centralized, robust tracking system for all vendor and client agreements, actively monitoring critical milestones, automatic renewals, notice periods, and termination deadlines to prevent unintended lapses or liabilities.

• Proactive Renewal & Termination Handling: Collaborate pro-actively with internal business units, procurement, and external partners well in advance of contract expiration dates to execute timely renewals, renegotiations, or formal termination procedures.

2. Insurance & Liability Oversight

• Corporate Insurance Administration: Coordinate with finance, HR, and external insurance brokers to oversee the annual renewal and administration of corporate insurance policies (e.g., General Liability, Professional Indemnity, Directors & Officers/D&O), ensuring alignment with statutory regulations and risk thresholds.

• Contractual Risk Transfer & Insurance Review: Scrutinize indemnity, liability caps, and insurance clauses (such as Certificates of Insurance) across all client contracts and vendor agreements to ensure seamless corporate risk transfer.

3. Regulatory Monitoring & Implementation

• Regulatory Scanning: Monitor, interpret, and assess changes in local and regional statutory laws, industry regulations, and internal governance frameworks affecting commercial contracts and vendor/client operations.

• Policy Translation: Translate complex regulatory updates into clear, actionable internal policies, contracting guidelines, and operational procedures.

4. Compliance Audits & Risk Assessment

• Audit Execution: Design and execute routine compliance and contract audits across business units to verify that active vendor and client operations conform strictly to contractual commitments and statutory requirements.

• Risk Mitigation & Controls: Identify potential operational gaps, non-compliance risks, or unmanaged contractual liabilities, developing effective risk-mitigation strategies and corrective action plans.

5. Advisory & Documentation Integrity

• Advisory Support: Serve as the primary internal subject-matter expert on contract protocols, vendor/client negotiation standards, and compliance procedures.

• Repository Management: Maintain comprehensive, audit-ready records of all regulatory filings, compliance reports, insurance documentation, and centralized contract repositories.

• Annual leave
• Medical insurance