- Clementi West Region (Singapore) Singapore
ATELIER ESTABLISHMENT PTE. LTD. Hiring! Full Time HR - Personal Admin in West Region (Singapore), Earn up to SGD 3,500 - Ricebowl
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Job Description
Responsibilities
HR cum Personal Assistant / Admin
Employment Type:
Full-Time
Location:
Singapore
Reports To:
Director / Management
Job Summary
We are looking for a responsible, organised and resourceful
HR & Personal Assistant / Admin
to support the day-to-day HR and administrative functions of the company, while providing personal and executive assistance to the Director.
The ideal candidate should be
highly organised, discreet, responsive and able to work independently
, with the ability to handle confidential information and manage multiple tasks across different businesses and priorities.
Key Responsibilities
Human Resources
Handle recruitment activities including job postings, screening candidates, arranging interviews and preparing employment documents.
Coordinate staff onboarding, confirmation, resignation and offboarding matters.
Maintain employee records, leave, attendance and HR documentation.
Prepare employment contracts, HR letters, warning letters, confirmation letters and other staff correspondence.
Assist with payroll preparation, CPF submissions and other HR administrative matters.
Handle work pass applications, renewals, cancellations and related MOM matters where required.
Monitor staff attendance, punctuality, leave and manpower requirements.
Assist management in handling staff disciplinary and performance matters.
Maintain confidentiality of employee and company information.
Ensure HR practices and documentation are kept organised and updated.
Personal Assistant to Director
Manage the Director's appointments, meetings, schedules and reminders.
Coordinate travel arrangements, bookings and itineraries when required.
Assist with personal appointments, errands and administrative matters.
Follow up on outstanding matters and remind the Director of important deadlines and commitments.
Communicate and coordinate with employees, suppliers, landlords, contractors and other external parties on behalf of the Director.
Prepare correspondence, letters, documents and simple reports.
Keep track of multiple ongoing matters and ensure proper follow-up until completion.
Handle sensitive and confidential matters with discretion.
Administration & Office Support
Handle general office administration, filing and document management.
Maintain proper records of contracts, licences, insurance, leases and other important company documents.
Monitor renewal and expiry dates and provide advance reminders to management.
Coordinate with accountants, corporate secretaries, government agencies and other service providers when necessary.
Assist with purchases, quotations, invoices and payment documentation.
Support the administration of different business outlets and companies under the management.
Assist in organising company meetings, events and staff activities.
Perform other administrative and operational duties assigned by the Director.
Requirements
Diploma or equivalent qualification in Human Resources, Business Administration or a related field preferred.
Previous experience in
HR, administration, executive assistant or personal assistant roles
is preferred.
Familiar with Singapore employment practices, CPF and MOM/work pass matters would be an advantage.
Good command of written and spoken English.
Proficient in Microsoft Office / Google Workspace.
Strong organisational and time-management skills.
Able to multitask and prioritise urgent matters effectively.
Responsible, meticulous and able to work with minimal supervision.
Good interpersonal and communication skills.
High level of integrity and confidentiality.
Resourceful and willing to take initiative rather than waiting for instructions on every task.
Ideal Candidate
We are looking for someone who is
dependable and hands-on
. This role suits a person who enjoys a varied working environment rather than a narrowly defined desk job.
You should be comfortable switching between HR matters, administrative work, scheduling, coordination and personal-assistant duties throughout the day.
Most importantly, you should be someone who
takes ownership of tasks, follows through and gets things completed
.
Stellar has customised ear piercing services for more than 10,000 children and adults, making us one of the leading brands that is trusted for our quality service. There are 7 Stellar outlets island-wide, run by a dynamic team who appreciates the vibrancy of a retail landscape.
Through our vast retail experience in Jewellery industry, we identified the importance of providing products that are safe, hypoallergenic and sterile. Using high-grade and advanced piercing technology, Stellar’s Piercing Technicians are equipped with the skills and experience to ensure your piercing is a smooth and pleasant process.
We welcome customers of diverse backgrounds each day, building authentic relationships with every individual we meet. Any day at Stellar is never a dull one as we become part of many customers’ first piercing experiences. We cheer and smile together with families and friends as our customers accomplished their piercing milestones.
With such service, our customers recognise us as the safest and comprehensive piercing service in Singapore. We aim to constantly improve our service and products to exceed every customer's expectations.
Employment Type:
Full-Time
Location:
Singapore
Reports To:
Director / Management
Job Summary
We are looking for a responsible, organised and resourceful
HR & Personal Assistant / Admin
to support the day-to-day HR and administrative functions of the company, while providing personal and executive assistance to the Director.
The ideal candidate should be
highly organised, discreet, responsive and able to work independently
, with the ability to handle confidential information and manage multiple tasks across different businesses and priorities.
Key Responsibilities
Human Resources
Handle recruitment activities including job postings, screening candidates, arranging interviews and preparing employment documents.
Coordinate staff onboarding, confirmation, resignation and offboarding matters.
Maintain employee records, leave, attendance and HR documentation.
Prepare employment contracts, HR letters, warning letters, confirmation letters and other staff correspondence.
Assist with payroll preparation, CPF submissions and other HR administrative matters.
Handle work pass applications, renewals, cancellations and related MOM matters where required.
Monitor staff attendance, punctuality, leave and manpower requirements.
Assist management in handling staff disciplinary and performance matters.
Maintain confidentiality of employee and company information.
Ensure HR practices and documentation are kept organised and updated.
Personal Assistant to Director
Manage the Director's appointments, meetings, schedules and reminders.
Coordinate travel arrangements, bookings and itineraries when required.
Assist with personal appointments, errands and administrative matters.
Follow up on outstanding matters and remind the Director of important deadlines and commitments.
Communicate and coordinate with employees, suppliers, landlords, contractors and other external parties on behalf of the Director.
Prepare correspondence, letters, documents and simple reports.
Keep track of multiple ongoing matters and ensure proper follow-up until completion.
Handle sensitive and confidential matters with discretion.
Administration & Office Support
Handle general office administration, filing and document management.
Maintain proper records of contracts, licences, insurance, leases and other important company documents.
Monitor renewal and expiry dates and provide advance reminders to management.
Coordinate with accountants, corporate secretaries, government agencies and other service providers when necessary.
Assist with purchases, quotations, invoices and payment documentation.
Support the administration of different business outlets and companies under the management.
Assist in organising company meetings, events and staff activities.
Perform other administrative and operational duties assigned by the Director.
Requirements
Diploma or equivalent qualification in Human Resources, Business Administration or a related field preferred.
Previous experience in
HR, administration, executive assistant or personal assistant roles
is preferred.
Familiar with Singapore employment practices, CPF and MOM/work pass matters would be an advantage.
Good command of written and spoken English.
Proficient in Microsoft Office / Google Workspace.
Strong organisational and time-management skills.
Able to multitask and prioritise urgent matters effectively.
Responsible, meticulous and able to work with minimal supervision.
Good interpersonal and communication skills.
High level of integrity and confidentiality.
Resourceful and willing to take initiative rather than waiting for instructions on every task.
Ideal Candidate
We are looking for someone who is
dependable and hands-on
. This role suits a person who enjoys a varied working environment rather than a narrowly defined desk job.
You should be comfortable switching between HR matters, administrative work, scheduling, coordination and personal-assistant duties throughout the day.
Most importantly, you should be someone who
takes ownership of tasks, follows through and gets things completed
.
Stellar has customised ear piercing services for more than 10,000 children and adults, making us one of the leading brands that is trusted for our quality service. There are 7 Stellar outlets island-wide, run by a dynamic team who appreciates the vibrancy of a retail landscape.
Through our vast retail experience in Jewellery industry, we identified the importance of providing products that are safe, hypoallergenic and sterile. Using high-grade and advanced piercing technology, Stellar’s Piercing Technicians are equipped with the skills and experience to ensure your piercing is a smooth and pleasant process.
We welcome customers of diverse backgrounds each day, building authentic relationships with every individual we meet. Any day at Stellar is never a dull one as we become part of many customers’ first piercing experiences. We cheer and smile together with families and friends as our customers accomplished their piercing milestones.
With such service, our customers recognise us as the safest and comprehensive piercing service in Singapore. We aim to constantly improve our service and products to exceed every customer's expectations.
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