Park Avenue Condominium JMB Hiring! Full Time Management Admin Executive in Selangor, Earn up to MYR 2,400 - Ricebowl

Job Summary

We are seeking a responsible, organised, and detail-oriented Management Admin Executive to support the daily operations of our condominium Management Office.

Key Responsibilities

1. Billing, Invoicing & Collections

• Prepare and issue monthly maintenance/service charge and sinking fund invoices.
• Monitor and follow up on outstanding payments from parcel owners and residents.
• Maintain accurate collection records, payment receipts, and account statements.
• Issue payment reminders, overdue notices, and statements of account.
• Assist with payment reconciliation and daily collection reports.
• Update payment transactions in the property management system.
• Handle billing enquiries, payment disputes, and instalment arrangements professionally, subject to management approval.

2. JMB Administration & Documentation

• Assist in daily administrative operations of the Management Office.
• Maintain proper filing of correspondence, invoices, payment records, and resident documentation.
• Prepare official letters, notices, circulars, and internal reports.
• Assist in preparing JMB meeting documents, minutes, and administrative records.
• Maintain and update parcel owner and tenant information, including strata records.
• Support compliance with the Strata Management Act 2013 (Act 757) and applicable management procedures.

3. Resident Services & Communication

• Attend to residents' enquiries, complaints, and service requests.
• Communicate professionally with parcel owners, tenants, contractors, and service providers.
• Coordinate maintenance requests and follow up with the relevant personnel.
• Assist with resident registration, access cards, renovation applications, and facility bookings.
• Ensure timely responses to residents and proper documentation of complaints.

4. Financial & Accounts Support

• Assist in preparing collection summaries, outstanding debtors reports, and monthly financial updates.
• Verify invoices, receipts, and supporting documents before submission for payment approval.
• Maintain records of supplier invoices, purchase orders, and payment vouchers.
• Coordinate with the Accounts Department or external accountants on financial documentation.
• Assist with audit preparation and proper record keeping.

5. General Office Operations

• Monitor office supplies and administrative requirements.
• Coordinate with security, maintenance, and cleaning teams.
• Assist the Building Manager with daily operational matters.
• Perform other administrative duties assigned by Management.

Job Requirements

• Minimum SPM, Diploma, or equivalent qualification in Business Administration, Accounting, Property Management, or related fields.
• Minimum 1–2 years of experience in condominium management, JMB, MC, or property management is preferred.
• Familiar with service charge billing, sinking fund collections, invoicing, and outstanding account monitoring.
• Knowledge of strata property management procedures and Act 757 is an advantage.
• Proficient in Microsoft Excel, Word, and basic accounting software.
• Experience with property management billing systems is an added advantage.
• Good communication skills in Bahasa Malaysia and English.
• Able to handle residents professionally, including difficult enquiries and overdue payment follow-ups.
• Organised, trustworthy, responsible, and able to work independently.
• Good attention to detail and accuracy in financial records.

Job Responsibilities:

• Handle daily administrative duties and documentation for the Management Office
• Attend to residents’ enquiries, requests and complaints in a professional manner
• Handle incoming calls, emails and correspondence
• Assist with billing, payment collection, receipts and basic accounts-related matters
• Prepare and maintain proper records, filing and documentation
• Assist with management office reports and administrative tasks
• Coordinate and follow up with contractors and service providers when required
• Assist in monitoring maintenance-related matters and residents’ requests
• Assist with notices, circulars and other communications to residents
• Handle other duties related to the daily operations of the condominium as assigned by the Management

Requirements:

• Minimum SPM / Diploma in Business Administration, Accounting, Property Management or related field
• Previous experience in property management / condominium management / administration is an advantage
• Basic knowledge of accounts, billing and payment handling
• Proficient in Microsoft Office, especially Excel
• Good communication and interpersonal skills
• Responsible, organised and able to work independently
• Able to communicate well with residents, contractors and management

Working Hours:

Monday – Friday: 9:00 AM – 5:30 PM

Saturday: 9:00 AM – 1:00 PM

Pay: From RM2,400.00 per month

Benefits:

• Free parking
• Maternity leave

Work Location: In person