INNIO BERHAD Hiring! Full Time Executive Assistant to Group COO in Federal Territory, Earn up to MYR 8,000 - Ricebowl

Key Responsibilities1. Executive Office & Calendar Management

• Manage the Group COO's calendar, meetings, travel arrangements, and executive priorities.
• Prepare meeting materials, claims, correspondence, and supporting documents.
• Monitor key deadlines, regulatory submissions, and reporting timelines.
• Screen incoming requests, prioritise matters, and ensure appropriate follow-up.

2. Strategic Coordination & Execution

• Coordinate strategic initiatives and cross-functional projects under the Group COO.
• Track action items, deliverables, milestones, and management commitments.
• Follow up with subsidiaries, business units, and department heads to ensure timely execution.
• Identify delays, emerging issues, and potential risks, and escalate them promptly.

3. Stakeholder Management & Executive Reporting

• Act as a key liaison between the Group COO and internal and external stakeholders.
• Consolidate operational, financial, and business information into concise executive-level updates.
• Prepare reports, presentations, correspondence, and briefing materials for senior management, the Board, regulators, and other stakeholders.
• Ensure information provided to the Group COO is clear, accurate, relevant, and actionable.

4. Board & Corporate Support

• Coordinate Board and Board Committee meetings, including logistics, meeting papers, and corporate records.
• Support corporate events, executive activities, and selected corporate exercises.
• Assist with cross-functional initiatives and process improvements within the Executive Office.

5. Governance, Confidentiality & Process Improvement

• Handle confidential corporate, financial, personnel, and price-sensitive information with discretion.
• Support compliance with corporate policies, governance requirements, and regulatory obligations.
• Improve Executive Office processes, reporting, and productivity.
• Leverage digital and AI productivity tools to enhance efficiency and execution.

Job Requirements

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline.
• Accounting or Finance background is preferred.
• At least 6 years of relevant experience in Executive Support, Personal Assistance, Administration, or a similar role.
• Experience supporting C-suite executives or working in a corporate or Board environment is preferred.
• Experience in a Public Listed Company, financial services, or stockbroking environment will be an advantage.
• Strong Microsoft Office skills, particularly Excel and PowerPoint, with an openness to digital and AI productivity tools.
• Excellent English communication, business writing, and minute-taking skills.
• Proficiency in Bahasa Malaysia.
• Mandarin-speaking candidates are preferred.
• Strong organisational, analytical, problem-solving, and stakeholder management skills.
• Professional and confident when dealing with senior management, Board members, and external stakeholders.
• Mature, proactive, resourceful, and dependable, with sound judgement, discretion, and integrity.
• Able to work independently, manage multiple priorities, and anticipate management needs.
• Good understanding of corporate governance and regulatory requirements, particularly in a Public Listed Company environment.
• Willing to work beyond normal working hours when required, especially during Board meetings, financial reporting periods, and corporate exercises.

Pay: RM7,000.00 - RM8,000.00 per month

Work Location: In person