Anotech Energy Hiring! Full Time Junior-Senior Procurement Executive in Federal Territory, Earn up to MYR 10,000 - Ricebowl

ALTEN Group is a world leader in Engineering and Technology consulting services providing outsourced Engineering, R&D, and IT Services for different industries such as Transportation, Defence, Energy and Security with 55,000 engineers in nearly 35 countries. ANOTECH is the subsidiary of the Group delivering ALTEN's Engineering Services in Singapore.

As a Procurement Executive, you will support the Senior Procurement Manager in day-to-day corporate procurement operations for its software business. The role will also support stakeholders across Asia, Europe and America, ensure adherence to procurement policies and processes, and maintain accurate, complete and audit-ready procurement records.

Responsibilities:

Procurement Operations

· Review purchase requisitions for completeness, business justification, supporting quotations and required approvals.

· Coordinate purchasing requirements, order confirmations, deliveries and service commencement with stakeholders and suppliers.

· Support corporate purchasing categories, including hardware, software, professional services, HR services, marketing, Legal, Finance and office expenditure etc.

· Track outstanding requests and orders, resolve routine issues and escalate matters requiring decisions to the Senior Procurement Manager.

Procurement Policy and Process Compliance

· Apply and enforce procurement policies, sourcing requirements, approval authorities and purchasing procedures within the assigned scope.

· Verify completion of required supplier onboarding, sourcing, contractual reviews and approvals before processing purchase orders.

· Identify and flag retrospective purchases, unauthorised commitments, incomplete submissions and attempts to bypass procurement controls.

· Return non-compliant requests for correction and escalate exceptions to the Senior Procurement Manager.

· Guide stakeholders on procurement requirements without independently granting exceptions or waiving controls.

· Coordinate required reviews with Finance, Legal, IT, Cybersecurity and Data Protection teams, as applicable.

Sourcing and Commercial Support

· Obtain supplier quotations and prepare comparisons covering pricing, scope, delivery, payment terms and relevant commercial conditions.

· Support routine supplier negotiations under the Senior Procurement Manager’s guidance.

· Identify opportunities for cost savings, purchase consolidation and use of preferred suppliers.

· Escalate non-standard terms, contractual deviations and supplier risks for review.

Supplier Onboarding and Administration

· Collect and check supplier onboarding and due diligence documentation for completeness.

· Work with Suppliers and relevant departments such as DPO, Cyber Security, Legal and ESG to complete onboarding requirements.

· Coordinate supplier registration and approved master-data updates.

· Maintain accurate supplier records and follow up on outstanding documentation.

· Route supplier bank-detail changes through designated verification and approval procedures.

Contract and Subscription Administration

· Maintain and upload completed contracts and approvals in Legal sharepoint.

Invoice Coordination and Reporting

· Coordinate with suppliers, business users and Finance to resolve purchase order, receipt and invoice discrepancies.

· Maintain trackers for open orders, pending approvals, outstanding deliveries and upcoming renewals.

· Provide regular status reports to the Senior Procurement Manager, highlighting overdue items, exceptions and matters requiring action.

· Support procurement data cleansing, process improvements and audit documentation requests.

Essential Requirements:

• Degree in Procurement, Supply Chain Management, Business Administration, IT, Engineering, or a related discipline.

• Minimum 3 years of relevant corporate procurement or procurement operations experience, preferably 3–5 years.

• Proficiency in spoken and written English and Mandarin.

• Proficiency in Microsoft Excel and experience with ERP or procurement systems.

• Experience supporting regional stakeholders and managing multiple purchasing requests.

• Strong attention to detail, commercial awareness, professional communication and ability to challenge non-compliant requests constructively.

Pay: RM5,000.00 - RM10,000.00 per month

Work Location: In person