BioCare Pharmaceutical Hiring! Full Time Account Manager in Selangor - Ricebowl

Department: Finance & Accounts

Reports To: General Manager / Managing Director / Director

Employment Type: Full-Time

Salary: Starting from RM5,000 – RM6,000 per month, negotiable based on the candidate’s qualifications, relevant experience and expertise.

Job Purpose

The Accounts Manager is responsible for overseeing the company's accounting and financial functions, ensuring accurate financial records, timely financial reporting, statutory compliance, tax submissions and smooth completion of external and internal audits.

Key Responsibilities

1. Accounting & Financial Records

• Oversee the day-to-day accounting operations of the company.
• Ensure accurate and timely recording of all financial transactions.
• Review accounts payable, accounts receivable, general ledger and bank transactions.
• Ensure proper maintenance of accounting records and supporting documents.
• Perform monthly and year-end closing activities.
• Review journal entries, reconciliations and accounting schedules.

2. Financial Reporting

• Prepare monthly management accounts and financial reports.
• Prepare profit and loss statements, balance sheets and cash flow reports.
• Analyse financial results and highlight significant variances to management.
• Ensure financial reports are accurate, complete and submitted within agreed deadlines.
• Maintain proper schedules and supporting documents for all balance sheet accounts.

3. Statutory Accounts & Audit

• Coordinate the preparation of statutory financial statements.
• Liaise with external auditors and coordinate the annual audit process.
• Prepare audit schedules, supporting documents and explanations requested by auditors.
• Ensure audit queries are followed up and resolved promptly.
• Coordinate with the company's auditors, tax agents, company secretary and other professional advisers.
• Ensure proper documentation and accounting records are maintained for audit purposes.

4. Tax & Statutory Submissions

• Coordinate with tax agents on corporate tax computations and tax submissions.
• Ensure timely submission of applicable tax returns and payments.
• Monitor tax matters, assessments and correspondence with the relevant authorities.
• Assist with SST and other applicable statutory submissions.
• Maintain proper supporting documentation for tax and statutory purposes.
• Ensure compliance with applicable Malaysian accounting and statutory requirements.

5. Accounts Payable & Receivable

• Oversee supplier invoices, payment processing and payment schedules.
• Review customer invoices and accounts receivable.
• Monitor outstanding receivables and follow up on overdue balances.
• Ensure proper approval and documentation for payments.
• Reconcile supplier and customer accounts regularly.

6. Bank & Balance Sheet Reconciliation

• Review monthly bank reconciliations.
• Ensure timely reconciliation of customer, supplier and other balance sheet accounts.
• Investigate and resolve discrepancies.
• Monitor cash balances and assist management with cash flow planning.

7. Manufacturing Accounting

• Monitor accounting treatment for inventory, raw materials, packaging materials and finished goods.
• Review inventory valuation and reconciliation.
• Work with Production, Warehouse and Purchasing departments on stock-related accounting matters.
• Assist in monitoring manufacturing costs and variances.
• Ensure proper accounting records for fixed assets, machinery and equipment.
• Assist with preparation and review of production and inventory costing information.

8. Internal Controls & Compliance

• Establish and maintain appropriate financial controls and procedures.
• Ensure compliance with company policies and accounting standards.
• Review financial processes and recommend improvements.
• Monitor segregation of duties and approval procedures.
• Identify potential financial risks and report them to management.

9. Budgeting & Cash Flow

• Assist management in preparing annual budgets and financial forecasts.
• Monitor actual performance against budget.
• Prepare variance analysis and explanations.
• Prepare and monitor cash flow forecasts.
• Provide management with relevant financial information for decision-making.

10. Team Management

• Supervise and guide the Finance & Accounts team.
• Review work performed by accounting staff.
• Ensure accounting deadlines and statutory deadlines are met.
• Train and develop finance team members.
• Improve the efficiency and accuracy of accounting processes.

Key Audit & Submission Responsibilities

The Accounts Manager will be responsible for ensuring that the following are properly prepared, supported and submitted within the required deadlines:

• Monthly management accounts
• Year-end financial statements
• External audit schedules and supporting documents
• Corporate tax computation and submission
• SST submissions, where applicable
• Payroll-related statutory accounting records
• Bank and balance sheet reconciliations
• Accounts payable and receivable schedules
• Fixed asset register
• Inventory and costing schedules
• Intercompany balances, where applicable
• Other statutory and financial reports required by the company

Qualifications & Experience

• Bachelor's Degree in Accounting, Finance or equivalent professional qualification.
• Professional accounting qualification such as ACCA, MIA, CPA or equivalent is an advantage.
• Minimum 5 years of relevant accounting experience, preferably with experience in a manufacturing environment.
• Experience in handling external audits, tax matters and statutory financial reporting.
• Strong knowledge of accounting principles and financial reporting.
• Good knowledge of Malaysian taxation and statutory requirements.
• Experience with accounting software and ERP systems.
• Strong analytical, organisational and problem-solving skills.
• High level of integrity, accuracy and attention to detail.
• Good communication skills and ability to work with auditors, tax agents and other professional advisers.

Key Performance Indicators (KPIs)

• Timely completion of monthly accounts.
• Accurate year-end financial statements.
• Timely completion of external audit.
• Timely tax and statutory submissions.
• Accuracy of accounting records and reconciliations.
• Effective management of accounts receivable and payable.
• Compliance with accounting policies and statutory requirements.
• Timely resolution of audit and accounting queries.
• Effective cash flow and financial reporting.
• Maintenance of proper documentation for audit purposes.