KPG Advisory Hiring! Full Time Administrative Assistant in Selangor - Ricebowl

We are looking for a reliable, organised and detail-oriented Admin Assistant to support the day-to-day administrative and operational needs of the audit firm. The role will involve general office administration, client documentation, filing, correspondence, scheduling and assisting the audit team with administrative tasks.

Key Responsibilities

1. General Administration

* Handle day-to-day office administrative matters.

* Manage incoming calls, emails, correspondence and enquiries.

* Prepare letters, forms, reports and other office documents.

* Maintain proper physical and electronic filing systems.

* Manage office supplies, stationery and basic office equipment.

* Coordinate courier, postage and document delivery matters.

* Assist with scheduling meetings and appointments.

2. Audit & Client Administrative Support

* Assist the audit team with preparation and organisation of audit files and working documents.

* Prepare, scan, photocopy and upload client documents.

* Follow up with clients for outstanding documents and information as instructed.

* Maintain schedules of outstanding audit documents.

* Assist in organising signed financial statements, audit reports and other deliverables.

* Ensure documents are properly named, filed and stored.

* Assist with printing, binding and distribution of audit reports and documents.

3. Client & Office Coordination

* Communicate professionally with clients regarding administrative matters.

* Coordinate document collection and submission.

* Assist in arranging meetings between auditors and clients.

* Maintain client contact information and administrative records.

* Support the audit team with ad-hoc administrative requests.

4. Accounting / Administrative Support

* Assist with preparation of invoices and monitoring of administrative records.

* Maintain basic records of expenses and office purchases.

* Assist with payment and reimbursement documentation.

* Perform basic data entry using Microsoft Excel or accounting software where required.

5. Other Duties

* Provide general administrative support to the Partner and audit team.

* Assist with company secretarial, statutory or regulatory administrative matters where required.

* Maintain confidentiality of client and firm information at all times.

* Perform other reasonable duties assigned by the Partner.

Requirements

* Minimum SPM / Diploma or equivalent.

* Previous experience in administration, accounting, audit or professional services is an advantage.

* Good working knowledge of Microsoft Word and Excel.

* Good written and spoken English and Bahasa Malaysia.

* Good organisational and time-management skills.

* Careful and attentive to detail.

* Able to work independently with minimal supervision.

* Good communication and interpersonal skills.

* Responsible, trustworthy and able to handle confidential information.

* Willing to learn and take on different administrative responsibilities.

Preferred Skills

* Experience working in an audit/accounting firm.

* Familiarity with audit documentation and basic accounting terminology.

* Experience with SQL / UBS / AutoCount / Xero / accounting software is an advantage.

* Comfortable handling large volumes of documents and digital files.

* Good Excel skills, including basic formulas and data sorting/filtering.

What We Offer

* Professional working environment.

* Exposure to audit, accounting and business administration.

* Opportunity to develop practical professional-services experience.

* Training and guidance provided.

* Competitive salary based on experience and qualifications.