YTL Construction Sdn. Bhd Hiring! Full Time Document Controller in Federal Territory, Earn up to MYR 2,800 - Ricebowl

Document Controller is responsible for maintaining an organized and updated documentation of the company. Ultimately, you should be able to ensure proper filling and storage of both electronic and hard copy documents using document management software.

• Perform document control functions using the EDMS for registering, distributing and filing documents digitally.
• Assist in managing all technical documentations, drawings, mails and monitoring task status.
• Provide support and assist in handling and managing routine task in line with the system and procedure.
• Assist in documents retrieval as requested by the internal project team, staff and clients.
• Attend to queries from staff or internal project team in the workplace.
• Keep track on all project's information such as project code and title, project address and project structure.
• Perform documentation updating task for any changes related to organization charts and the project teams as well as their roles within the mail distribution matrix.
• Perform documentation tasks in aligned with the established PQP.
• Sort, register, and distribute mails and documents to the relevant parties digitally using EDMS system.
• Determine the type and category of letters to be registered (Commercial/Technical).
• Transmit hard copy documents digitally by using transmittal and prepare physical outgoing mail to meet the despatch time (hardcopy - letters, documents submission and drawings).
• Generate different types of reports (Technical/Commercial/Draft/Quality) on a daily, weekly or monthly basis.
• Track document acknowledgement by verifying the stamped date of receipt on documents before filing them for record.
• Track original copy of letters/documents kept by HQ for central filing.
• Perform photocopying, scanning, printing and faxing of documents and data entry.
• Prepare related correspondences in compliance with ISO and company policies.
• Create workflow template and categorise mail, documents and drawings based on type, discipline, component, location and status code.
• Organize an effective filing system physically and digitally for company documents.
• Maintain files and records so they remain updated and easily accessible.
• Manage archived documents and despatch documents for storage at central store.
• Assist in coordinating and notifying all Document Controller involved in the respective audit session to ensure audit is being carried out as planned.
• Assist in updating documentation related to ISO and OKR.
• Perform any other duties as assigned by the superior and/or the management.

Job Requirements

• Degree in Business Administration, Document Management System, or other equivalent fields.
• Minimum 1 year of working experience in related field.
• Proven experience as Document Controller or equivalent.
• General knowledge of EDMS System or document management system.
• Good team work and collaboration.
• Attention to detail.
• Good in both written and verbal communication skills.
• Proficient in Microsoft Office (Words, Excel and PowerPoint).
• Willing to work 6 days at site and based in Sg. Besi, Kuala Lumpur.

Pay: From RM2,800.00 per month

Benefits:

• Maternity leave

Work Location: In person