- Paya Lebar Road Geylang Southeast (Singapore) Singapore
ACESTES PTE. LTD. Hiring! Full Time Office Manager in Southeast (Singapore), Earn up to SGD 4,500 - Ricebowl
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Job Description
Responsibilities
About Us
Acestes Pte Ltd is a homegrown Singaporean security agency providing physical security, private investigation, training, and consultancy services to condominiums, commercial buildings, and major events like the F1 Singapore Grand Prix.
We are looking for a hands-on and trustworthy Office Manager to run our office operations while taking ownership of day-to-day finance functions and providing administrative HR support. This is a varied role suited to someone who is comfortable with numbers, systems, and wearing multiple hats in a lean team.
Role Summary
The Office Manager will be responsible for the smooth running of the office, hands-on execution of the company's finance operations (AP, AR, cashflow), and administrative support across HR. You will work closely with the company's external accountant and be a key support to the team.
Key Responsibilities
Finance (core, hands-on)
Handle full accounts payable: process invoices and purchase orders, verify documentation, schedule and execute payments, and reconcile vendor statements
Handle accounts receivable: issue invoices, track receivables, follow up on outstanding payments, and reconcile customer accounts
Prepare and maintain cashflow projections and monitor cash position; flag funding or collection issues to management
Perform bank and account reconciliations, and maintain accurate records of all transactions
Prepare monthly management accounts and simple financial reports for internal review
Liaise with the external accountant on the preparation of financial statements, and support audit and tax filing preparation
Maintain the general ledger and ensure proper documentation and filing of financial records
Manage petty cash and office expense budgets
Any other duties or tasks as assigned by the Management from time to time.
HR (support level)
Support onboarding and offboarding logistics (documentation, workstation setup, access)
Maintain employee records and HR documentation in line with MOM requirements
Assist with leave tracking, claims administration, and payroll inputs
Coordinate training arrangements and maintain training records
Support recruitment logistics such as interview scheduling and candidate correspondence
Any other duties or tasks as assigned by the Management from time to time.
Office Management
Manage daily office operations, including supplies, equipment, and workspace upkeep
Coordinate with building management, vendors, and service providers
Handle office administration such as mail, courier services, filing, and documentation
Organise company events, meetings, and travel arrangements as needed
Ensure compliance with workplace safety and health requirements
Serve as the main point of contact for office-related queries and issues
Any other duties or tasks as assigned by the Management from time to time.
Requirements
Diploma or degree in Accounting, Finance, Business Administration, or a related field
2-3 years of hands-on experience in AP/AR, bookkeeping, or finance operations; experience in an office management or admin role is an advantage
Familiar with accounting software and proficient in Microsoft Excel
Working knowledge of basic HR administration and MOM employment practices
Strong numerical accuracy and attention to detail
High level of integrity and discretion in handling confidential information
Organised, self-driven, and able to work independently in a lean team
Good communication and interpersonal skills
What We Offer
Competitive salary commensurate with experience
A collaborative and supportive work environment
Opportunities for growth and professional development
How to Apply
Interested candidates are invited to submit their resume and a brief coverletter to ************* with the subject line "Application for OfficeManager – [Your Name]". We regret that only shortlisted applicant will be notified.
Acestes Pte Ltd is a 100% homegrown Singaporean enterprise established in 2014, specializing in comprehensive security and investigation services. Licensed by the Police Licensing Regulatory Department of the Singapore Police Force, we serve a diverse clientele, including MCSTs of condominiums, commercial buildings, and major event organizers like the Singapore Grand Prix (SGP) Formula One Race.
At Acestes, our mission goes beyond business success. We are deeply committed to empowering Singaporeans by providing stable employment opportunities that help individuals regain self-respect and improve their livelihoods. Over the past decade, we have achieved significant milestones, including:
Top Achiever Award (2017)
Bizsafe Star Award (2019) for creating a safer working environment.
SkillsFuture Employer (Gold) Award (2023) for promoting skills development and lifelong learning.
Company of Good – 2 Hearts Recognition (2024) for our commitment to making a national impact across People, Society, Governance, Environment, and the Economy.
We are proud to be a purpose-driven organization that actively engages in corporate social responsibility (CSR) initiatives. Through partnerships with organizations like Teen Challenge, Boys’ Town, CARE, and Sportif Youth, we support at-risk youth, underprivileged families, and individuals struggling with addiction. Additionally, we collaborate with educational institutions such as SIT and ITE to provide sponsorships, scholarships, and internships to deserving students.
As an Approved Training Organization (ATO) accredited by SkillsFuture Singapore (SSG), we are dedicated to fostering a culture of lifelong learning and helping individuals realize their full potential.
Join us and be part of a company that is not just a business but a force for good in the community.
For more information about our company, please visit our website at www.acestes.sg, our Facebook page at ************* and our company linkedln page *************
Acestes Pte Ltd is a homegrown Singaporean security agency providing physical security, private investigation, training, and consultancy services to condominiums, commercial buildings, and major events like the F1 Singapore Grand Prix.
We are looking for a hands-on and trustworthy Office Manager to run our office operations while taking ownership of day-to-day finance functions and providing administrative HR support. This is a varied role suited to someone who is comfortable with numbers, systems, and wearing multiple hats in a lean team.
Role Summary
The Office Manager will be responsible for the smooth running of the office, hands-on execution of the company's finance operations (AP, AR, cashflow), and administrative support across HR. You will work closely with the company's external accountant and be a key support to the team.
Key Responsibilities
Finance (core, hands-on)
Handle full accounts payable: process invoices and purchase orders, verify documentation, schedule and execute payments, and reconcile vendor statements
Handle accounts receivable: issue invoices, track receivables, follow up on outstanding payments, and reconcile customer accounts
Prepare and maintain cashflow projections and monitor cash position; flag funding or collection issues to management
Perform bank and account reconciliations, and maintain accurate records of all transactions
Prepare monthly management accounts and simple financial reports for internal review
Liaise with the external accountant on the preparation of financial statements, and support audit and tax filing preparation
Maintain the general ledger and ensure proper documentation and filing of financial records
Manage petty cash and office expense budgets
Any other duties or tasks as assigned by the Management from time to time.
HR (support level)
Support onboarding and offboarding logistics (documentation, workstation setup, access)
Maintain employee records and HR documentation in line with MOM requirements
Assist with leave tracking, claims administration, and payroll inputs
Coordinate training arrangements and maintain training records
Support recruitment logistics such as interview scheduling and candidate correspondence
Any other duties or tasks as assigned by the Management from time to time.
Office Management
Manage daily office operations, including supplies, equipment, and workspace upkeep
Coordinate with building management, vendors, and service providers
Handle office administration such as mail, courier services, filing, and documentation
Organise company events, meetings, and travel arrangements as needed
Ensure compliance with workplace safety and health requirements
Serve as the main point of contact for office-related queries and issues
Any other duties or tasks as assigned by the Management from time to time.
Requirements
Diploma or degree in Accounting, Finance, Business Administration, or a related field
2-3 years of hands-on experience in AP/AR, bookkeeping, or finance operations; experience in an office management or admin role is an advantage
Familiar with accounting software and proficient in Microsoft Excel
Working knowledge of basic HR administration and MOM employment practices
Strong numerical accuracy and attention to detail
High level of integrity and discretion in handling confidential information
Organised, self-driven, and able to work independently in a lean team
Good communication and interpersonal skills
What We Offer
Competitive salary commensurate with experience
A collaborative and supportive work environment
Opportunities for growth and professional development
How to Apply
Interested candidates are invited to submit their resume and a brief coverletter to ************* with the subject line "Application for OfficeManager – [Your Name]". We regret that only shortlisted applicant will be notified.
Acestes Pte Ltd is a 100% homegrown Singaporean enterprise established in 2014, specializing in comprehensive security and investigation services. Licensed by the Police Licensing Regulatory Department of the Singapore Police Force, we serve a diverse clientele, including MCSTs of condominiums, commercial buildings, and major event organizers like the Singapore Grand Prix (SGP) Formula One Race.
At Acestes, our mission goes beyond business success. We are deeply committed to empowering Singaporeans by providing stable employment opportunities that help individuals regain self-respect and improve their livelihoods. Over the past decade, we have achieved significant milestones, including:
Top Achiever Award (2017)
Bizsafe Star Award (2019) for creating a safer working environment.
SkillsFuture Employer (Gold) Award (2023) for promoting skills development and lifelong learning.
Company of Good – 2 Hearts Recognition (2024) for our commitment to making a national impact across People, Society, Governance, Environment, and the Economy.
We are proud to be a purpose-driven organization that actively engages in corporate social responsibility (CSR) initiatives. Through partnerships with organizations like Teen Challenge, Boys’ Town, CARE, and Sportif Youth, we support at-risk youth, underprivileged families, and individuals struggling with addiction. Additionally, we collaborate with educational institutions such as SIT and ITE to provide sponsorships, scholarships, and internships to deserving students.
As an Approved Training Organization (ATO) accredited by SkillsFuture Singapore (SSG), we are dedicated to fostering a culture of lifelong learning and helping individuals realize their full potential.
Join us and be part of a company that is not just a business but a force for good in the community.
For more information about our company, please visit our website at www.acestes.sg, our Facebook page at ************* and our company linkedln page *************
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