Lapasar Hiring! Full Time Human Resources and Administration Executive in Selangor - Ricebowl

Company Description

Lapasar is one of Malaysia’s fastest-growing startups in the business-to-business (B2B) sector, providing digital procurement solutions for companies. Lapasar Sdn Bhd’s platform enables businesses to manage and purchase their operational expenditure (OPEX) requirements through a centralized and efficient system. The platform is designed to simplify traditional procurement processes while creating a more transparent and streamlined purchasing experience for organizations. Founded in 2018, Lapasar began as a B2B procurement platform serving corporate clients across Malaysia. Today, major organizations such as Telekom Malaysia, Tenaga Nasional Berhad utilize the platform to manage their operational purchasing needs through a more efficient digital procurement workflow.

In 2020, Lapasar expanded its platform to support small and medium-sized businesses, allowing them to procure their operational supplies through a simple mobile application. This initiative supports businesses by making their purchasing process faster, easier, and more accessible. Today, Lapasar is focused on building one of the largest assortments of products and solutions for businesses in Malaysia, positioning the platform as a one-stop procurement destination for companies’ operational needs. Our goal is to provide organizations with a centralized platform where they can efficiently source what they require while we continuously focus on delivering competitive cost and speed to all of our clients.

Position Summary

We are looking for a proactive and organized HR & Administration Executive to manage end-to-end recruitment, HR operations, administration and office management. The role involves overseeing the employee lifecycle, supporting payroll and benefits administration, managing HR systems, coordinating employee engagement initiatives, and ensuring smooth daily office operations. The ideal candidate should possess strong organizational skills, attention to detail and the ability to manage multiple responsibilities while ensuring compliance with company policies and procedures.

Key Responsibilities

End-to-End Recruitment & Talent Acquisition

• Manage the full recruitment lifecycle, including job postings, candidate sourcing, screening, interview coordination, selection and hiring, ensuring vacancies are filled within the agreed recruitment timelines.

Onboarding & Employee Administration

• Coordinate and conduct employee onboarding, manage offboarding processes, prepare employment contracts, offer letters and other HR documentation, and ensure accurate maintenance of employee records and personnel files.

HR Operations, HRIS & Payroll Support

• Administer and maintain the BrioHR system, including leave management, rostering and employee records. Provide payroll support through attendance monitoring, data verification and report preparation.

Employee Benefits & Claims Administration

• Manage employee medical and insurance claims, liaise with relevant providers, facilitate bank account openings and handle related employee documentation.

Internship & Employee Engagement Management

• Manage the full internship lifecycle, including coordination, onboarding, documentation and engagement. Plan and execute employee engagement initiatives and company events to promote a positive workplace culture.

Training & Budget Administration

• Process and manage HRDF training claims, ensuring compliance with guidelines and timely submissions. Monitor departmental budgets, including ERA, and maintain proper expense tracking and cost control.

Asset & Equipment Management

• Maintain the company asset register, oversee asset allocation and tracking, and coordinate equipment repairs, replacements and maintenance..

Office Projects & Administrative Operations

• Oversee daily office administration, facilities, cleaning services, office supplies and workplace readiness
• Coordinate office and hub relocations, renovations, space planning and workplace improvement projects. Maintain accurate records of assets, supplies, vendor transactions and administrative projects for reporting and audit purposes.

General HR & Administrative Support

• Serve as the primary point of contact for employee HR queries, provide timely support and handle other ad hoc HR, administrative and operational responsibilities as assigned by management.

Requirements

• Bachelor's Degree in Human Resource Management, Business Administration or a related field is preferred.
• 1–2 years of relevant experience in HR and administrative functions.
• Able to work independently with minimal supervision and take ownership of assigned tasks.
• Good communication and interpersonal skills, with the ability to liaise effectively with stakeholders.
• Strong organisational skills, attention to detail and ability to multitask.
• Fluent in both Bahasa Malaysia and English, with the ability to communicate effectively 
• Proactive, adaptable and able to work in a fast-paced environment.

Salary Range: RM3,000 – RM4,000 per month

Benefits

• EPF / SOCSO / EIS contributions
• Annual Leave, Medical Leave, and Public Holidays in accordance with Malaysian labour law
• Medical benefits (Outpatient & Hospitalisation)
• Mileage or transport claims for work-related travel
• Career development and progression opportunities within a fast-growing FMCG business