LUT F&B SDN BHD Hiring! Human Resource and Admin Assistant in Federal Territory, Earn up to MYR 3,000 - Ricebowl

Kick-start your career as a Human Resource and Admin Assistant with hands-on exposure in a real business environment. This opportunity is designed for students, fresh graduates, or individuals with no prior experience who are eager to learn, gain practical skills, and build a strong foundation in the Human Resource and Administration working experience in F&B industry.

You will receive on-the-job training, real responsibilities, and mentorship from experienced team members while working in a fast-paced and supportive environment.

EXPECTATION FOR THE ROLEBut Not Limited to:

Human Resource Management:

• Outlet Roster & Attendance Checking

Objective: Ensure all outlet attendance data is accurate and ready for payroll processing, reducing labor cost leakage.

KPI Metrics:

• Timeliness: 100% of weekly outlet rosters and daily attendance logs verified and reconciled by every Tuesday (or your specific cutoff day).
• Accuracy: Zero discrepancies between verified attendance data and final payroll inputs.
• Discipline Tracking: Flag and report patterns of staff absenteeism or tardiness to management on a weekly basis.

• Candidate Search & Connect (Recruitment Sourcing)

Objective: Build a steady pipeline of talent to combat the high turnover rate typical in the F&B industry (Service Crew, Kitchen Crew).

KPI Metrics:

• Sourcing Volume: Source and initiate first-contact ("connect") with at least 5–8 qualified candidates per week for open positions.
• Response Speed: Review applications and make initial contact within 48 hours of submission.
• Pipeline Health: Maintain an active database of at least 15 back-up candidates for crucial outlet roles.

Administration Focus Areas

• Weekly Claim Check

Objective: Process staff claims quickly and accurately according to company policy.

KPI Metrics: Turnaround Time: 100% of staff expense claims reviewed and passed to finance/management for approval within 3 working days of submission.

Policy Compliance: Zero errors in checking receipt validity, ensuring no unapproved expenses are processed.

• Government & Outlet License Management

Objective: Ensure all outlets operate legally and avoid heavy fines or sudden closures.

KPI Metrics: Tracker Maintenance: Maintain a 100% accurate, up-to-date master list of all licenses (DBKL/local council, Halal, Fire safety, Signage, etc.).

Proactive Renewal: Initiate renewal processes at least 45 to 60 days before expiration.

Compliance Rate: Zero late penalties or fines incurred due to missed deadlines.

• Monthly Utility Billing Compilation (TNB, Air Selangor, Maintenance, etc.)

Objective: Streamline cash flow tracking and ensure utilities are paid on time to avoid service disruptions.

KPI Metrics: Submission Deadline: Compile, organize, and submit all outlet utility bills to the accounts team by the 7th of every month.

Variance Reporting: Flag any unusual spikes in water or electricity bills (which might indicate a leak or wastage) to the operation managers immediately upon compilation.

REQUIREMENTS

We’d love to hear from you if you are:

• Diploma or Bachelor’s Degree in Business Administration, Human Resource, or related field
• Fresh graduates are encouraged to apply
• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Good communication skills in English and Bahasa Malaysia
• Organized, responsible, and willing to learn
• Ability to multitask and work in a fast-paced environment

Preferred (but not mandatory)

• Internship experience in HR or Administration
• Familiarity with Microsoft Word, Excel, Power Point is a must

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person