ZTJX Consultancy Hiring! Full Time Senior Company Secretary in Federal Territory, Earn up to MYR 7,500 - Ricebowl

Job Responsibilities

• Manage and independently handle corporate secretarial matters.
• Prepare and review resolutions, statutory forms, corporate action documents and filings.
• Handle submissions and filings with SSM, LHDN and other relevant authorities.
• Maintain statutory registers, corporate records and company documents.
• Monitor deadlines, document readiness, compliance requirements and quality of assigned matters.
• Manage complex or higher-risk matters and escalate issues where necessary.
• Review work prepared by junior team members.
• Provide coaching, technical guidance and practical support to junior staff.
• Maintain and improve corporate secretarial templates, checklists and practice standards.
• Support documentation correction, authority queries and process improvement.
• Liaise with regulators, auditors, lawyers, bankers and other relevant parties where authorised.
• Monitor changes in legislation and statutory requirements.
• Maintain accurate records, supporting documents and proper audit trails.
• Work closely with Compliance, Finance, Legal, Tax and other internal departments.

Requirements

• Bachelor's Degree in Business Administration, Corporate Administration, Accounting, Finance, Law or a related discipline.
• Strong hands-on experience in corporate secretarial work.
• Good knowledge of corporate secretarial practices and statutory compliance requirements.
• Strong experience in drafting, filing, reviewing and maintaining statutory records.
• Able to independently manage corporate secretarial matters.
• Able to identify documentation issues, inconsistencies and compliance risks.
• Able to review work and provide guidance to junior team members.
• Relevant professional qualification or progress towards professional qualification is an advantage.
• Candidates with a legal background, particularly in corporate law or regulatory compliance, are encouraged to apply.
• Proficient in Microsoft Office applications.

Skills

• Corporate secretarial documentation
• Statutory filing and compliance
• Resolution drafting and review
• Statutory register maintenance
• Corporate action documentation
• SSM and regulatory submissions
• Document review and quality control
• Deadline and matter management
• Risk identification and escalation
• Corporate record management
• Junior staff coaching and review
• Microsoft Office
• Strong attention to detail
• Good organisational and time-management skills
• Ability to manage multiple assignments independently

Language

• Good written and spoken English is required.
• Good written and spoken Mandarin is required.

Working Arrangement

Monday to Friday

Flexible working hours: Employees may start work anytime between 8:00 AM and 9:30 AM.

Benefits

• Monthly reimbursement of up to RM100
• Flexible starting time
• Monday to Friday working schedule
• Office located in Bangsar
• Convenient access to nearby LRT
• Exposure to FP&A, costing, budgeting, forecasting and management decision support

Pay: RM5,000.00 - RM7,500.00 per month

Work Location: In person