Chery Malaysia Hiring! Full Time Administrative Executive (Shah Alam) in Selangor - Ricebowl

About the role

We are looking for an energetic and versatile Admin Executive to manage day-to-day office operations, facilities management, employee accommodation and mobility, budget monitoring, workplace safety, and administrative compliance to ensure smooth and efficient business operations.

Key responsibilities

• Handle general office administrative duties, office space setup/relocation, pantry inventory, access card issuance, facility maintenance, and basic office operational support
• Coordinate employee accommodation, hostel maintenance, payments, transportation, airport transfers, and visa/work-pass arrangements to support expatriates working and living in Malaysia
• Formulate, document, and streamline internal operational workflows and administrative procedures
• Manage departmental administrative budgets on both a monthly and annual basis, including tracking business trip expenses, staff claims, and routine operational purchases
• Process vendor payments and track departmental spending
• Monitor attendance records, maintain administrative documentation, coordinate employee-related arrangements, and support the development and improvement of administrative workflows and SOPs
• Coordinate workplace safety inspections, safety equipment procurement, and safety-related activities
• Maintain relevant records and ensure administrative processes comply with company policies and applicable requirements
• Organize company events, meetings, team-building activities, and staff welfare initiatives
• Oversee company vehicle documentation, maintenance records, insurance/road tax renewals, and usage arrangements
• Perform additional cross-functional administrative and operational support duties as required

Qualifications & Skills

• Bachelor’s Degree in Business Administration or related field.
• Minimum 1 to 3 years of relevant administrative and office operations experience.
• Good written and verbal communication skills to effectively liaise with internal teams and stakeholders.
• Ability to speak Mandarin is an added advantage.
• Strong organizational, problem-solving, and time-management capabilities.
• Resourceful, adaptable, and detail-oriented in handling office budgeting, facilities, travel arrangements, and general operations.
• Good interpersonal skills with a strong sense of responsibility.