Timeless Hall Hiring! Full Time Junior Human Resource Assistant in WP Kuala Lumpur, Earn up to MYR 4,000 - Ricebowl

• A diploma or bachelor's degree in Human Resource Management or a related field is preferred.
• A minimum of 1–3 years of relevant Human Resources (HR) or Payroll experience is required.
• Recent graduates with relevant internship experience and a strong willingness to learn are welcome to apply.
• Good communication skills in Chinese (Mandarin), English, and Malay are essential. Proficiency in other languages is an advantage.
• Proficient in Microsoft Office Suite, particularly Microsoft Excel, Word, and PowerPoint.
• Possesses strong communication, organizational, and time management skills.
• Responsible, self-disciplined, proactive, detail-oriented, and capable of working independently.
• Ability to multitask, meet deadlines, and thrive in a fast-paced and high-pressure work environment.
• Demonstrates good teamwork and interpersonal skills, maintaining positive, harmonious, and professional working relationships with colleagues.
• Must possess excellent professional ethics and a professional work attitude. Any form of workplace bullying, gossiping, malicious slander of colleagues, or unreasonable disputes is strictly prohibited.

1. HR Communication & Coordination

• Check and respond to all incoming emails and WhatsApp messages promptly and accordingly.

• Coordinate with outlet managers and relevant departments to ensure smooth HR operations.

• Provide HR support to other outlets and departments whenever required by Management.

• Willing to work overtime, stay back, or visit outlets whenever requested by Management.

2. Payroll Processing & Accuracy

• Ensure zero (0) payroll calculation errors before salary payment is processed.

• Verify and calculate all payroll components accurately, including:
  a. Allowances
  b. Government statutory contributions and payments
  c. Overtime (OT)
  d. Salary deductions
  e. Sales incentives and other incentives
  f. Staff advances and salary loans

• Ensure all salary payments are completed within two (2) days at the respective outlets.

• Verify staff attendance, working hours, OT claims, and other payroll-related records before payroll processing.

3. Labour Cost Control

• Monitor and maintain labour costs within the benchmarks set by Management.

• Monitor and control the following:
  a. Total number of employees
  b. Total overtime hours and OT costs
  c. Overall monthly labour costs

• Prepare and submit monthly salary costing reports for each outlet.

• Highlight any unusual increases or discrepancies in labour costs to Management.

4. HR Documentation & Filing

• Ensure all HR documents are properly maintained, updated, and filed systematically.

• Maintain the following records:
  a. Monthly salary reports
  b. Annual Leave (AL) reports
  c. Employee payslips
  d. Staff personal information and employment records
  e. Employment letters, including Offer Letters, Confirmation Letters, Salary Increment Letters, Warning Letters, and Termination Letters.

• Ensure all employee information and salary records are kept strictly private and confidential.

5. HR System & Employee Records

• Ensure all staff details are accurately entered into the HR Management System (HRMS) and kept up to date.

• Maintain accurate and updated staff attendance records.

• Ensure all employee leave records, including Annual Leave, Unpaid Leave, and Medical Leave, are properly recorded and updated.

• Check and verify attendance records regularly to ensure accuracy before payroll processing.

6. Labour Law & Company Policy Compliance

• Ensure HR practices, payroll processing, and employee documentation comply with applicable Malaysian Labour Laws and statutory requirements.

• Ensure company HR policies, rules, and regulations are properly implemented and followed.

• Assist in maintaining proper HR procedures and documentation to minimize compliance risks.

7. Other HR Duties

• Perform other HR-related administrative tasks and responsibilities as assigned by Management.

• Provide support for daily HR operations and assist in improving HR processes when required.

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• 5 Working Days
• Company Trip
• Training Provided
• Allowance Provided
• Performance Bonus
• Staff Discount