ASIA PACIFIC MEDICAL TECHNOLOGY ASSOCIATION LTD. Hiring! Full Time Office Administrator in Central Region (Singapore), Earn up to SGD 4,000 - Ricebowl

Job Summary

Provide reliable, responsive administrative and operational support to the Secretariat, ensuring smooth office operations, effective coordination of meetings, travel, suppliers, documents, and event logistics, while maintaining accurate records and compliance with policies.

Responsibilities

Manage day-to-day office administration including workspace readiness, supplies, equipment, mail, courier services, maintenance coordination, visitor access, safety notices, and service requests

Own and maintain the central operational calendar; arrange internal and external meetings with agendas, materials, room bookings, virtual links, and follow up on action items and deadlines

Coordinate travel bookings, itineraries, accommodation, visa support, and meeting logistics aligned with approved travel policies and budgets; collect supporting documents for expense claims

Maintain organized, version-controlled repositories for contracts, correspondence, policies, approvals, vendor records, meeting materials, and administrative registers; track renewals, signatures, retention, and access permissions

Obtain supplier quotations, prepare comparative information, track requisitions, purchase orders, contracts, and delivery confirmations; maintain vendor information and coordinate invoice documentation following approval limits and segregation-of-duties

Support event leads with venue coordination, registrations, invitations, speaker travel, supplier liaison, equipment, catering, on-site arrangements, attendee records, post-event documentation, and administrative close-out

Maintain asset, contract, vendor, service, and compliance calendars; monitor open administrative actions, flag delays and exceptions, suggest process improvements, and support periodic record checks

Required competencies and certifications

Diploma or degree in business administration, office management, HR administration, or related discipline, or equivalent practical experience

Preferred competencies and qualifications

3–5 years of relevant administrative or office-operations experience

Experience in membership associations, non-profits, professional services, or events environments

Strong proficiency in Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams) and comfort with shared document systems, HR platforms, procurement workflows, and enterprise systems

Familiarity with Oracle/NetSuite is an advantage

The Asia Pacific Medical Technology Association (APACMed) represents manufacturers and suppliers of medical equipment, devices and in-vitro diagnostics, industry associations and other key stakeholders associated with the medical technology industry in Asia Pacific. As a not-for-profit trade association, our mission is to improve the standards of care for patients through innovative collaborations among stakeholders to jointly shape the future of healthcare in Asia Pacific.