PCM Group Global Sdn. Bhd. Hiring! Full Time Quality Process Assurance/Compliance Executive in Selangor - Ricebowl

• Diploma or Degree in Business Administration, Finance, Risk Management, Quality Management, Environmental, Occupational Safety & Health Management, or a related field.

• 1 to 3 years of experience in compliance, audit, risk management, or regulatory-related functions.

• Basic understanding of regulatory requirements, corporate governance, and compliance frameworks.

• Detail-oriented, organized, and able to handle confidential information with integrity.

• Good analytical and problem-solving skills.

• Strong communication and coordination skills to liaise with internal departments and external parties.

• Proficient in Microsoft Office applications (Excel, Word, and PowerPoint).

• Ability to work independently and meet deadlines in a fast-paced environment.

Key Responsibilities:

Support Managerial Function

• Assist the Manager in implementing compliance programs, policies, and legal frameworks.

• Support the monitoring of process compliance, ensuring proper documentation and timely reporting.

• Maintain accurate and updated compliance databases, records, and filing systems.

• Provide administrative and operational support in audits, inspections, and certifications.

Quality & Process Assurance

• Perform routine checks on documentation, processes, and records to ensure alignment with SOPs.

• Draft, update, and circulate process guidelines under the guidance of the Manager.

• Follow up with outlets to ensure timely submission of reports and compliance evidence.

• Track non-conformities, assist in corrective actions, and maintain logs for monitoring progress.

Legal & Regulatory Assistance

• Assist in reviewing and preparing contracts, agreements, and policy documents.

• Support the monitoring of legal obligations, contract renewals, and regulatory deadlines.

• Liaise with internal departments and external parties (e.g., auditors, regulators, consultants) under the direction of the Manager.

• Ensure confidentiality and proper version control of legal and compliance documents.

Reporting & Continuous Improvement

• Prepare draft compliance and quality reports for the Manager’s review.

• Provide data collection and basic analysis to support process improvement initiatives.

• Assist in staff awareness sessions, training logistics, and dissemination of compliance updates.

• Contribute ideas for improving efficiency, accuracy, and compliance culture within the organization.

Training Development Support

• Collect training records, technician skill inventories, and certification data from existing systems.

• Prepare the first draft of the PCM Group Training Matrix, mapping technicians against required skills and levels.

• Maintain updated training records and assist in building a central training database.

• Work with HR and Service/Workshop departments to compile training needs and schedules.

• Track participation, completion, and compliance status.

• Generate progress reports and training gap summaries for the Manager’s review.

• Assist in preparing presentations and proposals for management approval.

Administration

• Manage procurement of office supplies, stationery, letterheads, name cards, name chops, and related items.

• Maintain stock records and ensure adequate supply levels at all times.

• Support onboarding of new staff by preparing necessary stationery and office equipment.

• Coordinate with vendors on purchases, deliveries, and invoicing related to office administration.

Office Maintenance

• Oversee general office facility upkeep, cleanliness, and functionality.

• Coordinate with contractors, service providers, and building management for repairs and maintenance work.

• Monitor utilities and office equipment servicing schedules, and ensure compliance with safety standards.

• Ensure the office environment remains safe, operational, and conducive for staff.

• Training Provided
• EPF/SOCSO
• Medical Card