Tehmag Foods Corporation Hiring! Full Time Shipping Coordinator cum Purchasing Assistant in Selangor, Earn up to MYR 3,500 - Ricebowl

RESPONSIBILITIES:

Shipping Coordination

• Coordinate local and international shipments via sea, air, and land.
• Liaise with freight forwarders, shipping lines, customs agents, suppliers, and transport providers.
• Prepare and verify shipping documents (Invoice, Packing List, B/L, COO, SI, etc.).
• Monitor shipment schedules, ETD/ETA, and provide delivery updates.
• Arrange cargo bookings, container loading, and delivery schedules.
• Coordinate customs clearance and ensure compliance with import/export regulations.
• Handle shipping issues such as delays, damaged cargo, and missing documents.

Purchasing

• Prepare and issue Purchase Orders (POs) according to purchasing requirements.
• Follow up with suppliers on order confirmations, production schedules, shipment readiness, and delivery timelines.
• Communicate with suppliers regarding orders, shipment schedules, and documentation.
• Verify freight costs and supplier invoices before payment.

Food Import Industry

• Coordinate import permit applications and ensure compliance with DVS, MAQIS, Halal, and other regulatory requirements.
• Verify product labels and import documents before shipment to ensure compliance with Malaysian regulations.
• Coordinate temperature-controlled (reefer) shipments and monitor cold chain requirements.
• Monitor product shelf-life requirements and ensure compliance with customer specifications.
• Liaise with overseas suppliers on production schedules, shipment arrangements, and document submission timelines.
• Coordinate with regulatory authorities, freight forwarders, and customs agents to ensure smooth import clearance.
• Maintain accurate records of import permits, shipping documents, and regulatory approvals for audit and compliance purposes.

Administrative

• Coordinate with Warehouse, Sales, QA, Finance, and other departments to ensure smooth order fulfilment.
• Maintain proper filing of shipping and purchasing documents.
• Prepare shipping and purchasing reports as required.

REQUIREMENTS

• Can speak in English, Bahasa Malaysia & Mandarin to effectively communicate with Mandarin-speaking clients.
• Proven at least 2-3 year experience as an invoice administrator, stock controller, or similar role.
• Experienced in shipping line is an added advantages.
• Min possess SPM.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and manage time effectively.
• Proficiency in MS Office, especially Excel, and Autocount accounting software.
• Excellent communication and interpersonal skills.
• Location: Seksyen 25 Shah Alam, Selangor

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Free parking
• Health insurance

Work Location: In person