Will Enclosed During Phone Screening Hiring! Full Time Executive, Company Secretary in Federal Territory, Earn up to MYR 5,000 - Ricebowl

Job Summary:

• Maintain and update corporate records, registers, and statutory books.
• Prepare board resolutions, minutes, and other corporate documents.
• Handle company filings and submission with regulatory authorities (CCM).
• Liaise with directors, shareholders, and external parties on corporate matters.
• Provide administrative support for board and shareholder meetings.
• Ensure proper corporate governance practices are followed.
• Perform other related duties as assigned by the management.

Job Responsibilities:

1. Preparation of Circular Resolution, Minutes of Board of Director’s meeting/ Annual General Meeting/ Members’ Meetings, Annual Return and statutory forms/ documents.

2. Ensuring proper and timely filing of the statutory forms/returns to the Companies Commission of Malaysia (CCM).

3. To lead, support and assist the Company Secretary Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company’s statutory books and records) and related statutory requirements.

4. Preparation of documents/forms for certification by Company Secretary.

5. Assisting in organising Board and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any).

6. Proficient in using MYCOID system for incorporation of companies, allotment of shares, changes to the directors, managers and secretary etc.

7. Responsible for the preparation and submission of Annual Returns and Audited Financial Statements using the MBRS systems.

8. Able to handle and perform admin functions such as preparing of covers letters, correspondences and maintaining proper filling.

9. Liaising with clients, Companies Commission of Malaysia and all other relevant authorities in connection with company secretarial matter.

10. Retrieve and provide documents, files and information for auditors on behalf of clients.

11. Liaising with potential clients for the formation / incorporation of new companies, or other services provided by the company.

12. Any other related services assigned by superior or the management from time to time.

Job Requirements:

• Bachelor’s Degree in Corporate Administration or a related field, with at least 1 year of company secretarial experience.
• Organized, detail-oriented, and able to meet deadlines in a fast-paced environment.
• A team player with good interpersonal skills and the ability to work independently.
• Proficiency in Mandarin and English is required. Added advantage for candidates fluent in Mandarin.

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person